Assistant to the Faculty Director of Stanford Introductory Studies
Job Number: 82164
Working Title: Assistant to the Faculty Director of Stanford Introductory Studies Job Title: Administrative Associate 3 Job Code: 4103 Job Grade: F FTE: 100% Exemption Status: Non-exempt Heralded as a hub of undergraduate innovation, the Office of the Vice Provost for Undergraduate Education (VPUE) creates and sustains meaningful interactions between students and faculty both within and outside the classroom. As a team member of VPUE, you have a unique opportunity to advance and support programs that touch and enhance the lives of every undergraduate student at Stanford. SIS seeks an Assistant to the Faculty Director to provide a full range of administrative support to the Faculty Director of Stanford Introductory Studies (SIS) and to coordinate administrative and financial services for the unit. By supporting our Faculty Director and SIS initiatives, you will be essential to fulfilling our unit's mission. You will work in a dynamic environment that interfaces with many groups both within and outside of the unit and the University. Your core duty will be to manage communications for the SIS Faculty Director with faculty across the university. As a member of the SIS business team and reporting to the Associate Director of Finance and Administration, you will also provide administrative and finance support for SIS programs. We are looking for a creative, motivated individual to accomplish tasks independently, who is invested in maintaining a positive and productive work culture. Are you highly-motivated, organized, and a great communicator? Then this position may be the right fit for you! Your responsibilities include: Each day brings a new set of objectives and rewards as you:
Manage the Faculty Director's calendar and schedule.
Manage the Faculty Director's extensive correspondence with faculty teaching courses in SIS and their department chairs, school deans, and senior university leadership regarding program policy and decision making for SIS programs.
Coordinate and plan program governance and advisory board meetings and high-profile program events such as award ceremonies and welcome receptions.
Generate ad hoc reports on such topics as faculty recruitment, SIS program participation, and financial summaries.
Manage multiple projects simultaneously. Anticipate and track dates, events, and associated action items; follow up with appropriate parties on behalf of Faculty Director.
Provide general administrative support for the unit including office management, event planning, and day-to-day office operations.
Provide financial support for SIS programs, including processing a variety of financial transactions. May assist with travel and procurement.
To be successful in this position, you will bring:
A high school diploma and four years of administrative experience, or combination of education and relevant experience
Strong verbal and written communication skills
Excellent organizational skills and attention to detail
Excellent customer service and interpersonal skills, especially in handling sensitive and confidential issues
A proactive approach to problem solving and project management
The ability to think creatively and constructively
Demonstrated ability to perform duties with a high level of professionalism, flexibility, independence, discretion, judgment, diplomacy, and tact
Advanced computer skills and demonstrated experience with office software and email applications
Demonstrated success in following through and completing projects
Ability to take initiative and ownership of projects
*-Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. In additional, our preferred requirements include:
Associate or Bachelor's Degree
Experience working professionally in an academic environment
About the Office of the Vice Provost for Undergraduate Education (VPUE) and Stanford Introductory Studies (SIS)
For undergraduates, VPUE is the nexus for programs and initiatives that help students define and achieve their intellectual ambitions at Stanford. These include investigative introductory courses taught by esteemed faculty, targeted classes in writing and rhetoric, undergraduate research support, academic advising and mentoring, overseas and off-campus study programs, and undergraduate scholarships and fellowships. For faculty, VPUE serves as a principal conduit for furthering interaction with undergraduates and discovering ways in which working with students can enrich one's research agenda. VPUE advocates for undergraduate education in collaboration with faculty, departments and schools across Stanford. All VPUE resources are dedicated to involving faculty with the undergraduate experience, connecting students with phenomenal opportunities and fully realizing a liberal education at Stanford. Stanford Introductory Studies (SIS) is a unit within the office of the Vice Provost for Undergraduate Education that manages required and elective academic programs for first- and second-year students: Thinking Matters, Introductory Seminars, Education as Self-Fashioning, Sophomore College and Arts Intensive. More than 300 tenure-track faculty from all seven schools of the University teach in one or more of these SIS programs, sharing their enthusiasm for learning while encouraging students to discover their intellectual interests. SIS classes promote active learning in an inclusive and supportive classroom environment where individual students receive individual attention and support for their exploration of the full range of expansive and diverse academic opportunities offered at Stanford. https://undergrad.stanford.edu/about/contact-us/vpue-program-offices/stanford-introductory-studies
Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven individuals to impact the future of our legacy. Our culture and unique perks empower you with:
Freedom to grow. We offer career development programs, tuition reimbursement, or course auditing opportunities. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
How to Apply If you're ready to work for an organization that nurtures diversity, respect, professional development and a comfortable work-life fit, we invite you to explore this opportunity and apply online. To be considered, please submit a cover letter and resume along with your online application. http://stanfordcareers.stanford.edu
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Location: Vice Provost for Undergrad Education, California, United States Schedule: Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 9000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford University is an ...equal opportunity employer and is committed to increasing the diversity of its faculty. It welcomes nominations of and applications from women, members of minority groups, protected veterans and individuals with disabilities, as well as from others who would bring additional dimensions to the university’s research, teaching and clinical missions.