Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
This is a full-time position that is intended to last through October 31, 2019. The Coordinator primarily reports to the Director of Special Events. Primary duties are assisting with the organization, coordination, and planning of major University events including the Chancellor Inauguration and the East Campus Dedication.
Support efforts in development, preparation, and coordination of volunteer committee structures, meetings, preparation of materials, and other related activities specific to the Chancellor Inauguration and the East Campus Dedication, as well as other special events.
Provide assistance to the Director of Special Events with various event planning related activities including but not limited to contract negotiations, reserving event space, creating invitations, overseeing data for invitation lists, coordinating and supervising mail house projects, creating timelines, establishing logistical plans, securing speakers, creating seating plans, assisting with talking points, and creating e-communications for alumni related events.
Provide assistance in the management and coordination of special donor stewardship efforts, such as tracking communications with donors, donor recognition signage, and publications (i.e. honor rolls).
Assist staff with peer institution benchmarking for Alumni & Development Programs related to milestone celebrations and university groundbreaking and dedication ceremonies as well as other high-level university-wide events.
Using in-house and external resources to develop detailed research briefings on alumni, parents, and friends participating in the Chancellor Inauguration and the East Campus Dedication event. In this capacity, assist with the collection and internal distribution of new prospect information.
Perform other duties as assigned.
A minimum of a high school diploma plus 3 years of work experience, or equivalent combination of education and experience.
Other relevant skills:
Demonstrated strength in organizational and project management skills. Familiarity with and appreciation for the mission of Alumni & Development Programs and the activities of the department. A desire to play a meaningful role in the University’s community and to share in the community’s commitment to education and research.
Bachelor's degree preferred. Experience with event planning preferred.
The hiring range for this position is $18.80 to $19.40 per hour. The average work week is 37.5 hours
-Retirement Savings Plan -22 vacation days -8 Paid Holidays -Sick Time -Tuition benefits for employee, spouse and dependent children -Free Metro Link/ Bus pass -Free Life Insurance -Health, Dental, Vision -Health Savings Accounts (HSA) -Long Term Disability Insurance -Flex Spending Plan -Other Benefits
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.