The Biostatistical Design and Analysis Center (BDAC) Program Specialist assists University of Minnesota faculty and staff, as well as community researchers and their sponsors, by providing knowledgeable guidance and information tailored to their individual research needs in accordance with BDAC operations and processes.
The BDAC Program Specialist serves research investigators and their staffs by ensuring appropriate payment processes are established in accordance with Federal and State regulations, and in compliance with University reporting requirements and procedures. Work performed by the BDAC Program Specialist requires knowledge of funding structures, as well as the ability to navigate and implement processes in several web-based systems such as the UMN Electronic Financial System, the Electronic Grants Management System, and the Clinical Translational Research Portal. The BDAC Program Specialist regularly generates reports to identify inconsistencies pertaining to funding and operational agreements and provides resolution by working directly with investigators, BDAC / CTSI leadership, staff and faculty.
Essential Functions or Job Duties:
(75%) Administrative Support for the Biostatistical Design and Analysis Center (BDAC). - Project Request Management: Responsible for team meeting agendas including monitoring new project requests and ensuring all required background information is available to ensure proper assignment of projects at each meeting. Includes follow-up with investigators/requestors for additional information as needed and providing investigators assistance, as needed, with project registration in the CTR Portal, facilitation in the completion of external sales agreements, or CTSI partner agreements in collaboration with the CTSI Finance Manager.
- Record/Report Support: Responsible for ensuring that accurate project records are entered in CTR Portal system by biostatistical staff which allows for proper tracking of staff effort/time. Maintain records related to funded grants. Use data provided through the CTR Portal to generate and distribute quarterly reports for departments with contracts for biostatistical support. Compile outcomes data for projects completed by CTSI biostatistics staff, including grant funding decisions and publications.
- Financial: Based on project funding source, ensure proper payment processes are established which includes maintaining accurate records in the web-based system using for time tracking and invoicing (CTR Portal). Develop and monitor processes regarding direct effort payroll distributions. Partner with investigators and department accountants for timely notification and management of staff project listings and continual follow-up with Investigator/Accountant. Communicate with CTSI Finance with specific payroll distributions and effective dates. Serve as the BDAC invoice reviewer for monthly invoices prior to distribution to investigators; ensure proper charges and resolve issues as necessary.
- Website, Portal and License Support: Help inform BDAC content on CTSI website, working with CTSI Communications Director when changes are needed. Identify new processes and make recommendations on enhancement opportunities in the CTR Portal; train new BDAC/MCC staff/faculty on CTR Portal usage. Maintain software licenses for CTSI biostatistics staff and renew as necessary.
- Additional BDAC Administrative Support: Manage BDAC Office Hours (“Walk-In Clinic”). Develop the bi-annual Biostat evaluation for the Masonic Cancer Center. Responsible for procurement card purchases on behalf of the Biostat groups. Facilitate the weekly BDAC staff meeting and attend the bi-weekly MCC Biostat Core staff meeting.
(25%) Contribute to the general CTSI administrative operation, to include answering the main phone line and email, and back-up to other administrative staff members as well as other duties as assigned.
- Administrative support for CTSI staff and faculty special projects - Attend bi-weekly CTSI Administrative Staff meeting - Staff the front desk during scheduled times
Hourly Range: $17.31 to $29.10 USD/hour
The University of Minnesota offers a comprehensive benefits package including:
Competitive wages, paid holidays, vacation and sick leave
Low cost medical, dental, and pharmacy plans
Health care and dependent daycare flexible spending accounts
Excellent retirement plans with employer match
Disability and employer paid life insurance
Wellbeing program with reduced insurance premiums
Tuition reimbursement opportunities covering 75%-100% of eligible tuition
All required qualifications must be documented on application materials.
- High School Diploma/GED and five years related experience to include project management. Coursework in a related field may substitute for some years of experience. - Experience in a general office setting. Documented experience coordinating meetings (scheduling, invitee rosters, sending reminders, etc.). - Experience serving as the first contact person of the department or office and using phones, email and face-to-face interactions. - Experience prioritizing among competing deadlines, tasks and projects. - Documented experience assessing the needs of others and analyzing options, suggesting other steps, and experience contributing recommendations for process improvement. - Documented experience with MS Office and web-based information retrieval.
- Experience supporting Clinical Research activities, specifically supporting an organization that provides services to investigators. - Knowledge of and experience with the financial system and policies at the University of Minnesota. - Knowledge of the effort certification process to ensure compliance by staff in this function.
Internal Number: 329007
About University of Minnesota, Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.