Responsibilities include coordination of the daily operations of the department. Specific accountabilities include:
Greet visitors and ensure reception area creates a welcoming environment;
Ensure efficient execution of administrative procedures and processes central to the department;
Respond in a timely manner to requests for information and refer to other resources as appropriate;
Manage calendars, itineraries, contacts and correspondence of department;
Coordinate with vendors and service providers;
Assist with on boarding new employees; and maintaining adequate office supplies and other material required for the operation of the department, which may include researching services and pricing, processing quotes, creating PO's and requisitions and submitting for timely payment.
Maintain department records, research information, analyze data, prepare reports, edit and format documents and presentations, and produce standard reports.
Responsible for departmental communication to include: website maintenance, newsletters, posters, invitations, etc.
Responsible for all aspects of planning and execution of department events and functions, including travel arrangements.
Monitor departmental budgets and report on status, variances, and potential issues.
Responsible for building and/or room scheduling and service requests, as required.
Coordinate work and/or schedules of student or casual wage employees, as assigned, including processing web time entry.
May be responsible for the timely and efficient execution of special projects, additional activities, committees and other work unique to the department, division or function, as assigned.
Excellent understanding and use of Microsoft applications, including Excel, and the Google suite of software (especially Google Docs, Google Sheets, and Google Calendar) as this is an essential part of the position.
Capacity to work well independently and with little direction.
Requires strong verbal and written skills, accuracy, attention to detail, flexibility, and willingness to take on new assignments.
Ability to interact in a collegial manner with a culturally diverse group of faculty, staff, and students.
Must be able to manage confidential and sensitive information, maintaining the strictest confidentiality.
Budgetary management experience required.
Previous experience in an academic setting desired. Experience with Concur or other travel expense software desired.
Associate's degree, or a combination of education and experience from which comparable skills are obtained.
It is the policy of Colgate University not to discriminate against any employee or applicant for employment on the basis of their race, color, creed, religion, age, sex, pregnancy, national origin, marital status, disability, protected Veterans status, sexual orientation, gender identity or expression, genetic information, being or having been victims of domestic violence or stalking, familial status, or any other categories covered by law. Colgate is an Equal Opportunity/Affirmative Action employer. Candidates from historically underrepresented groups, women, persons with disabilities, and protected veterans are encouraged to apply.
Internal Number: 2084
About Colgate University
Colgate University is a highly selective residential liberal arts institution distinguished by academic excellence and interdisciplinary inquiry. Located on a beautiful campus in upstate New York, Colgate takes pride in the active engagement of its students and faculty in local, national, and global communities.