Choose a career where you can better someone else’s life, while bettering your own. The Greater Cleveland Food Bank is the largest hunger relief organization in Northeast Ohio having provided over 50 million meals in 2018 to hungry people in Cuyahoga, Ashtabula, Geauga, Lake, Ashland and Richland counties. The organization’s mission is to ensure that everyone in these communities has the nutritious food they need every day.
Apply for a position at Greater Cleveland Food Bank where we offer a culture of learning and development, competitive pay and amazing benefits including Low Cost Medical, Dental, Vision, Short-Term and Long Term Disability, Life Insurance, Generous Retirement Plan and Holiday Pay all starting on first day of hire and paid time off which starts after 90 days.
This position works with the President and CEO, board of Directors and senior leadership team to position the GCFB for success. This staff person will provide high level, executive support to the President and CEO; engage with the Board and coordinate Board business; and provide project management and other help to the senior leadership team as appropriate. This position will be responsible for meeting planning, anticipating needs and demands and working to provide logical, innovative, and creative solutions to GCFB challenges on behalf of the CEO (and senior leadership team as appropriate.) They are a supporter, a communicator, and a jack or jill of all trades. The executive and special projects coordinator will carry out multiple projects simultaneously while effectively prioritizing tasks and making decisions on behalf of the President and CEO and the organization.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. This list is not all-inclusive and other duties may be assigned.
Manages, coordinates and ensures completion of special projects and/or assignments for CEO, working cross-functionally and with both internal and external groups. Projects include:
Researching high level opportunities related to furthering our mission;
Drafting or editing presentations and remarks for key meetings or events;
Planning and coordinating high level meetings/activities/engagement opportunities with community leaders and/or key constituent groups.
Manages the President & CEO’s schedule in Outlook, ensuring that CEO is prepared for upcoming events.
Anticipates issues that need advanced preparation, and ensures effective follow up. Interacts with internal staff members to conduct and oversee preparation of materials.
Coordinates key external and internal meetings, developing agendas and materials as appropriate.
Gathers, coordinates and consolidates data from a variety of sources for presentations, reports and communications.
Creates, edits, and modifies professional, presentation-ready slide decks in Microsoft PowerPoint. Works with internal teams to gather properly vetted data.
Coordinates all travel arrangements and conferences, updating CEO of any changes to agendas.
Writes letters and prepares correspondence materials using MS Word and Excel.
Prepares bulk correspondence, name tags, and other documents with mail-merges using MS Word and Excel
Coordinates Board meetings (i.e. preparing meeting materials, drafting minutes, confirming attendance, ordering food, meeting set-up, inviting guests, scheduling, etc.) as well as other board level committees staffed by the CEO.
Maintains accurate records for board meetings, keeping board documents up to date and accessible to CEO and senior leadership team; ensure records are stored appropriately.
Communicates with board chair and their key staff, as well as other board leaders, to schedule meetings, follow up on initiatives assigned by CEO, etc.
Provides guidance to the CEO on board related issues and helps ensure that all board work flows smoothly and compliance requirements are met.
Facilitates problem-solving, provides consultation and decision-making support for the President and CEO.
Oversees work flow in CEO’s office and between members of the Senior Leadership Team. Ensures that contracts, letters and other materials needing signatures are handled efficiently and on time.
Serves as an interface between CEO and external constituents. Answers phone calls, addressing issues, referring calls and taking messages as needed, keeping President & CEO informed of pressing issues that arise.
Represents the CEO at meetings with internal and external parties as needs demand.
Oversees the Community Room Rental process for outside partners, including developing and/or revising policies and paperwork as necessary. Assures adherence to the room rental policy and procedures.
Support onboarding of new employees. Orders business cards for new staff and others as needed.
Creates and manages policies and procedures for records storage, protection, retrieval, transfer, and disposal in both short-term and long-term storage. Ensure appropriate files are destroyed each year in accordance with our record retention policy by corresponding with managers on file status and recommendations.
Don’t just apply for a job, apply at the Greater Cleveland Food Bank where our passion is feeding those in need and feeding the need for purposeful work. At the Food Bank diversity and inclusion are an important element of our culture and our organizational success.
Proud to be a North Coast 99 Employer for 2018 & 2017
Proud to be a Cleveland.com Top Workplace for 2017
BA required, along with strong writing, listening, communication, and problem solving abilities. Strong aptitude in Outlook and PowerPoint required and Raiser’s Edge a plus. Proficient in meeting scheduling software with great attention to detail and experience supporting executive level staff is preferred.
Must be able to work effectively both independently and as part of a team. Must have the ability to prioritize and juggle multiple priorities in a fast paced environment. Strong in Windows based computer software, specifically MS Office – Word, Excel, Access, PowerPoint, and Outlook. Excellent typing skills and good judgement on sensitive matters are required. Must have personal vehicle used for occasional driving in this position.
About Greater Cleveland Food Bank
The Greater Cleveland Food Bank is the largest hunger relief organization in Northeast Ohio having provided over 57 million meals in 2018 to hungry people in Cuyahoga, Ashtabula, Geauga, Lake, Ashland and Richland counties. The organization’s mission is to ensure that everyone in these communities has the nutritious food they need every day.Apply for a position at Greater Cleveland Food Bank where we offer a culture of learning and development, competitive pay and amazing benefits including Low Cost Medical, Dental, Vision, Short-Term and Long Term Disability, Life Insurance, Generous Retirement Plan and Holiday Pay all starting on first day of hire and paid time off which starts after 90 days.