Project Management: Oversees operations for a 25+ member laboratory research group, under broad direction of a faculty principal investigator. Principle contact for sponsoring agencies and as source of HU/FAS policies and procedures for faculty, staff, and affiliates of the lab. Takes lead in developing, planning, and setting up new lab spaces. Oversees use of lab space, facilities, and IT support as pertains to individual projects. Provides support and assistance to research staff for all aspects of project planning/management, including assisting the researchers in finding the materials/supplies to conduct the work; ensuring all lab equipment is functional. As needed, monitors lab safety, including tracking of chemicals and hazardous materials and enforcing PPE policy as well as ensuring all researchers receive proper safety training and follow lab procedures as it relates to their specific research, in partnership with research staff. Obtains necessary materials for projects by completing Material Transfer Agreements, negotiating with vendors, and working with Harvard Facilities to obtain sufficient space for research. Providing administrative support to track lab notebooks and research data to ensure all patentable research is clearly documented, to write standard operating procedures for the lab, and to coordinate progress reports for funding agencies.
Administrative Duties: Manages all administrative operations for the research group. Supervises non-exempt staff and delegates work when necessary. Manages large, complex portfolio of grants. Responsible for pre-award grant development and for meeting grant submission and reporting deadlines. Approves all expenditures, allocates/reallocates expenses, in compliance with sponsored budgets and HU policies. Manages non-sponsored funds. Designs administrative systems. Creates complex financial reports and projections. Responsible for effort reporting and compliance. Oversees general IT support for the lab. Responsible for administrative functions of supporting PI: travel arrangements, calendar, reimbursements, CV updating, letter writing, and more. Performs other responsibilities as required.
All formal offers will be made by FAS Human Resources
We invite individuals with diverse backgrounds, experiences and abilities to be a part of our community
Salary Grade: 056
Union: 00 - Non Union, Exempt or Temporary
College degree, a minimum of 3 administrative experience in a university/research laboratory setting and federal grant and contract management experience required.
Administrative, supervisory, and budget experience are essential. Excellent time management, organizational, problem solving, and analytical skills. Demonstrated written and verbal communication skills.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 48332BR
About Harvard University Faculty of Arts and Sciences
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.