Job Requisition Number: 26416. The College of Engineering at UC Berkeley is recognized for its educational and research excellence, consistently ranking among the top three Engineering colleges in the United States. With more than 220 regular faculty members, 1,600 graduate students and 2,700 undergraduate students located in seven academic departments, Engineering is the second largest college on the Berkeley campus. A multi-unit Dean’s Office provides administrative, student services, development, and capital projects services. CoE occupies ten buildings on the Berkeley campus and has extensive facilities at the Richmond Field Station. ERSO is a service region within Berkeley Regional Services that supports 240+ faculty affiliated with 20+ campus-wide departments, schools and colleges, with over $130 million in annual research expenditures including research gifts, and over $9 million in annual administrative operating budget. The mission of ERSO is to provide fully integrated and effective administrative services to support and encourage healthy growth in the units it serves and to support the mission of the University. This position reports to the Executive Director of ERSO/CoE, Assistant Dean, Human Resources, and serves as the Student Disability Program Administrator and Faculty Administrative Officer in the College of Engineering. The responsibilities of this role are varied; however, the primary role is to oversee and administer the Student Disability Program within the College of Engineering. Additionally, the position will provide support to faculty who are dedicating time to equity and inclusion efforts in the College of Engineering or broader campus. Lastly, the position will also support special programs in ERSO as well as provide administrative support to ERSO’s leadership team. The position will need to exercise excellent judgement in dealing with confidential and sensitive matters. This is a new position within the organization and requires a self-starter who can research and recommend options for CoE and ERSO leadership to evaluate. Diplomacy and professionalism will be important characteristics, as the incumbent will be communicating with a variety of constituents at all levels of the organization. Excellent organization and time management skills will be essential for success in the role.
60% Student Disability Program Administrator: •Serve as the College of Engineering Liaison with the Disabled Students’ Program (DSP) Office. •Develop a system to organize, track and document accommodation requests within the College of Engineering. •Disseminate important information, changes, regulation updates and other relevant data regarding student disability accommodations. •Assist faculty directly in carrying out student accommodation requests. •Partner with the seven academic departments within the College of Engineering and collaborate on ways to provide effective accommodations. •Serve as proctor for tests as needed. •Ensure the College of Engineering is in compliance with the DSP and is staying abreast of trends and addressing challenges in a timely manner. •Provide reports and data as requested. •Assess and recommend changes to maintain compliance with DSP requirements and internal policies.
20% Faculty Administrative Officer: •Provide administrative support to Faculty within the College of Engineering who are engaged with equity and inclusion (E&I) efforts. This may include faculty who are on special E&I committees within the College of Engineering or on campus. •Administrative support functions may include: •Assistance with travel planning and scheduling •Assistance with reimbursement submissions •Calendar management •Coordination with ERSO services or central campus offices •Other duties as requested
20% ERSO Special Programs & Administrative Coordinator: •Administer the background check process within ERSO. Develop a system to organize, record and track all background check activity within ERSO. Collaborate as needed with the University Police Department. Partner with ERSO HR Generalists to streamline the background check process and ensure compliance with necessary documentation. Participate in the development and revision of procedures and guidelines. •Revamp the recruitment retention procedures into a digital format. (Partner with the ERSO Recruiter). •Provide administrative assistance to ERSO special events. •Provide administrative assistance to ERSO Executive Director and ERSO Leadership team. •Other projects as assigned.•Working knowledge of commonly used computer application programs. •Excellent communication and interpersonal skills to communicate effectively with all levels of staff, faculty and students both verbally and in writing. •Solid organizational skills and ability to multi-task with demanding timeframes. •Ability to use discretion and maintain all confidentiality. •Excellent judgment in responding to confidential and sensitive issues and concerns. •Ability to be a self-starter and develop new systems and procedures without direction. •Ability to handle ambiguity and still succeed. •Ability to research and recommend solutions to unprecedented problems. •Ability to become FERPA trained and certified.
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.