Advertised Summary Job Description: Reporting to the Dean of Academic Planning and Governance (DAAG), the Assistant Director of Facilities and Space Planning, Arts & Sciences will assist with the management of Arts & Sciences (A&S) buildings that house 28 academic departments and over 40 interdisciplinary centers and institutes. This includes multiple buildings throughout the Morningside Campus. The Assistant Director will also work closely with the Director of Facilities and Space Planning.
Working with a small, high-level team, the incumbent will help oversee a large number of capital, space planning, office and lab renovation and expansion, and other projects, including collateral moves and sequencing of contingent projects in Arts and Sciences. S/he will assist in the management and tracking of the annual operating budget and individual project budgets, including resources associated with facilities and space planning projects.
The Assistant Director will serve as an A&S liaison to internal and external stakeholders, including department administrators, principal investigators, department leadership, and central facilities. The incumbent will track the progress of all current and future projects; analyze progress, anticipate challenges, and execute the necessary steps to keep the timeline on track. S/he will represent and advocate for Arts and Sciences departments with central University offices for facilities' operating needs (custodial, damage repairs, environmental conditions). The incumbent will also coordinate communications for planned electrical outages and fire drills.
The incumbent will assist in the development and maintenance of a space inventory, including transitioning data from paper records to electronic systems. S/he will review and evaluate requests for office renovations, departmental and/or office moves, and faculty housing needs and requests, and provide recommendations to leadership. S/he will review, evaluate and recommend responses to department/institute/center space requests.
Will perform other duties as requested.
General Minimum Qualifications: Bachelor's degree and/or equivalent related experience. 3 years of related experience.
Additional Specific Minimum Qualifications:
Preferred Qualifications: Ability to maintain strict confidentiality. Must have excellent communication written and oral communication skills. Must have excellent project management and follow through skills.
Bachelor's degree in architecture or engineering preferred.
As a member of the National Collegiate Athletic Association (NCAA) and the Council of Ivy Group Presidents (Ivy League), it is imperative that members of the Columbia University community, in all matters related to the intercollegiate athletics program, exhibit the highest professional standards and ethical behavior with regard to adherence to NCAA, Conference, University, and Department of Intercollegiate Athletics and Physical Education rules and regulations.
Columbia University is an Equal Opportunity/Affirmative Action employer.
Internal Number: 126_174586
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.