Rutgers, The State University of New Jersey, is seeking a Program Coordinator I (PC I) for Office of Continuing Professional Education at NJAES – Cooperative Extension. This position reports to the Assistant Director of the Continuing Professional Education and is responsible for the fiscal administration of $500,000 in accounts of the university and the Office of Continuing Professional Education as well as the compliance with operational policies and procedures of accounting and/or grant accounting. The PC I carries out routine and semi-routine tasks within work parameters for the unit and under general supervision and performs professional work that requires knowledge of general program coordination practices and the application and use of concepts, theories, and terminology of the organization. The PC I maintains a broad understanding of OCPE's programs, the mission, vision, role and goals of OCPE, the New Jersey Agricultural Experiment Station, Cooperative Extension and the university, as well as the unit's and office's goals of self-sustainability.
Among the key duties of this position are the following:
Researches funding areas for the expansion of the registration system model and solicits State agencies for potential grant funding.
Organizes, administers and coordinates multiple facets of programs, projects and/or processes with the planning, preparation, evaluation and control of communications, events, records, statistics, reports, and documents.
Interprets agreements and ensures accuracy of deliverables. Works with students for placement in programs/internships and in many cases will have an external focus for completion of successful initiatives.
Reviews and assesses documents to determine applicant eligibility into programs.
Develops processes, evaluates program effectiveness and identifies and recruits additional program resources.
Assists with the undertaking of on-site evaluations of programs and services, assesses service levels and program progress, and prepares appropriate recommendations.
Serves as liaison with various public and private institutions and agencies to determine special program requirements, modifications or innovations.
Minimum Education and Experience:
Requires a bachelor's degree in business, administration or a related field; or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of coordination, organization, facilitation, grant writing and/or corporate training activities.
Also requires a minimum of two years relevant experience in a program coordination or administrative function.
Required Knowledge, Skills, and Abilities:
Good communication skills and computer literacy
Demonstrated project management, critical thinking and problem solving skills
Effective customer service and collaborative skills
Ability to quickly understand organizational needs and priorities.
Use of personal vehicle in order to travel for business demands; a valid driver's license would be required for this position.
Three or more years relevant experience in a program coordination or administrative function.
Knowledge of financial/accounting/grant management preferred.
Project management certification or experience
Knowledge of or interest in project management, public health and/or the environment would be helpful but not required.
Desktop computer, Scantron machine, laptop, projector and basic AV equipment.
Physical Demands and Work Environment:
Successful completion of the university's defensive driving course
Ability to lift 40 lbs.
Ability and willingness to drive to various locations statewide to administer the exams.
Start and end time may vary occasionally according to events.
Clean Driving Record
Posting Number: 19ST1404
Location: Cook (RU-New Brunswick)
Internal Number: 84361
About Rutgers University
Rutgers, The State University of New Jersey, is a leading national public research university and the state's preeminent, comprehensive public institution of higher education. Rutgers is dedicated to teaching that meets the highest standards of excellence; to conducting research that breaks new ground; and to turning knowledge into solutions for local, national, and global communities. As it was at our founding in 1766, the heart of our mission is preparing students to become productive members of society and good citizens of the world. Rutgers teaches across the full educational spectrum: preschool to precollege; undergraduate to graduate and postdoctoral; and continuing education for professional and personal advancement. Rutgers is New Jersey's land-grant institution and one of the nation's foremost research universities, and as such, we educate, make discoveries, serve as an engine of economic growth, and generate ideas for improving people's lives.