Kenneth P. Dietrich School of Arts and Sciences-RC - United States-Pennsylvania - (19001445)
The University of Pittsburgh is seeking a qualified Executive Assistant and Project Manager for the Office of the Dean-Dietrich School of Arts and Sciences to assist the Associate Dean for Graduate Studies and Research in an administrative/professional capacity.
The incumbent will assist the Associate Dean by acting as the initial point of contact for all inquiries, managing correspondence, coordinating and scheduling meetings, managing actions for the Dietrich School Graduate Council, and supporting Associate Dean's work on university committees.
The Executive Assistant and Project Manager will prioritize and follow up on incoming issues and concerns addressed to the Associate Dean and ensure timely completion of projects. The incumbent will manage multiple projects by assessing needs and designing and implementing project plans after determining stakeholders, resources, and budget for projects. The incumbent is responsible for tracking, evaluating, and reporting on determined outcomes for each project. The Executive Assistant and Project Manager organizes and coordinates special projects initiated by the Associate Dean, including conducting research, data analytics, benchmarking, assessment, and supporting the grant proposal process. The incumbent will draft complex analyses, proposals, and reports on projects. This position also administers research and fellowship programs overseen by Associate Dean and designs, implements, and analyzes surveys for faculty, graduate students, and alumni to make recommendations to the Associate Dean.
This position requires an individual with initiative to lead projects and build relationships with faculty and staff across the university. Excellent written and oral communication skills are required. Meticulous organizational skills and the ability to handle matters expediently with high levels of accuracy are critical. The ability to problem solve and provide sound recommendations to the Associate Dean for action is essential in this position. Advanced computer skills needed to prepare presentations and organize data and implement complex electronic application and evaluation systems.
3-5+ years of related and progressively responsible or expansive work experience, which must include managing complex calendars, project management, and data-analytic decision models; preferably includes support of an executive level position, confidential office protocol. Excellent computer software and analytical skills are essential. Excellent organizational, written communication, interpersonal, analytical, reasoning and problem solving skills. Ability to maintain confidentiality, work under pressure, and prioritize.
Department Details: All candidates are required to submit a cover letter, resume, and 3 references (including at least one supervisor, two preferred) with name, contact information, and relationship to candidate. Applications that do not include these documents will be considered incomplete.
Assignment Category: Fulltime-Regular
Job Classification: Staff.Administrator.III
Minimum Education Level Required: Baccalaureate
Minimum Experience Level Required: 3-5 years experience
Work Schedule: Monday - Friday 8:30 - 5:00pm (Flexible options may be available)
Hiring Range: $35,100.00 - $56,784.00
Relocation Offered: No
Visa Sponsorship Provided: No
Background Check: For position finalists, employment with the University will require successful completion of a background check
Child Protection Clearances: Not Applicable
Preferred Documents: Resume, Cover Letter, Other (review job description for more details)
Internal Number: 19001445
About University of Pittsburgh
Founded in 1787, the same year the U.S. Constitution was signed, the University of Pittsburgh is one of the oldest institutions of higher education in the United States. One of three state-related research universities in Pennsylvania, Pitt is a member of the Association of American Universities (AAU), which comprises 62 preeminent doctorate-granting research institutions in North America.
Pitt faculty members have expanded knowledge in the humanities and sciences, earning such prestigious honors as the National Medal of Science, the MacArthur Foundation’s “genius” grant, the Lasker-DeBakey Clinical Medical Research Award, and election to the National Academy of Sciences and the Institute of Medicine. Pitt scientists have defeated polio, unlocked the secrets of DNA, lead the world in organ transplantation, and pioneered TV and heavier-than-air flight, among numerous other accomplishments.
Pitt students have earned Rhodes, Goldwater, Marshall, and Truman Scholarships, among other highly competitive national and international scholarships.
Alumni have pioneered MRI and TV, won Nobel and Pulitzer Prizes, led corporations and universities, served in government and the military..., conquered Hollywood and The New York Times bestsellers list, and won Super Bowls and NBA championships.