The Administrative Coordinator supports the mission to elevate and implement diversity and inclusion at OHSU by coordinating and supporting the unconscious bias initiative and other diversity priorities as set forth by the leadership of the Center for Diversity & Inclusion (CDI).
The Administrative Coordinator performs a wide variety of advanced technical and administrative responsibilities in the day-to-day operational function to support the work of CDI managers. In addition, the Administrative Coordinator organizes and executes logistics for meetings, activities, events, and provides other administrative support to the Unconscious Bias Campus-wide Initiative (UBCI). The Administrative Coordinator provides project implementation/management, creates improvement systems/tools and is responsible for aiding the work of UBCI managers. The administrative coordinator provides a higher level of administrative processes; analyzes data and uses good judgment in coordinating projects; prioritizes projects as requested by the CDI and UBCI project management team(s) and summarizes evaluations, results, and provides quality reports.
Key Responsibilities & Performance Standards:
Supports CDI and UBCI project managers by coordinating, managing and advancing the infrastructure, services and programs from the inception to the implementation. Supports diversity training logistics (registration, confirmation, materials, scheduling, and reservations for participants (OHSU students, employees, and volunteers). Creates and/or updates PowerPoint presentations, copies, packets; materials, and other required training other required materials. Manages and updates rosters, applications, and systems of information (Red Cap, Compass, Bridge, Oracle, Trumba and other OHSU systems). Works collaboratively with multiple teams and stakeholders to assist by providing a high level of administrative support to launch, implement, and sustain trainings, events, and activities. In addition supports coordination to support credit programs ( CME, CNE, SHRM, etc.,)
Composes, edits and proofreads written materials using advanced technical knowledge of PowerPoint, word processing, databases, and spreadsheets; Maintains files of correspondence, reports, training databases, educational materials (paper and electronic) and other. Communicates both verbally and in writing with students, faculty, and staff by providing information, direction, logistical information and services. Information, direction, and communication must be clear, concise, and accurate.
Provides administrative support to CDI managers (scheduling, correspondence, prepares data points, summaries and prepares appropriate documents. Conducts doodles, sets and confirms appointments, answers phones, email, and provides other administrative support.
Prepares and distributes surveys, information, and other information to OHSU community members. Prepares surveys, collects, tabulates, prepares and presents data. Uses Excel, Power point, Red Cap, Compass, and other OHSU systems to collect and present data to inform leadership and stakeholders.
Prepares payments, contracts, reconciles, tracks, and reports expenditures via Oracle System.
As the state's only health and research university, OHSU brings together patient care, research, education of the next generation of health care providers and scientists and community service to improve the health and well-being of all Oregonians.The university is a conduit for learning for more than 2,800 students, providing training to interns, residents and fellows in postgraduate medical and research. It is the only place in Oregon that grants doctoral degrees in medicine, dentistry and nursing. OHSU cares for more than 251,000 patients each year from around the region and takes a leadership role in contributing to solutions involving the health of the state and the nation, such as health care access and transparency, ethics and workforce shortage. Beyond providing critical health care services, quality education and cutting-edge research, OHSU also is a key economic and social force in the Northwest. With an annual operating budget of $2.06 billion and more than 14,000 employees, OHSU is Portland?s largest employer. Its size contributes to its ability to provide... many services and community support activities not found anywhere else in Oregon. For more information visit http://www.ohsu.edu/xd/about/index.cfm