Classified Title: Grants and Contracts Analyst Working Title: Role/Level/Range: ATP/03/PC Starting Salary Range: Employee group: Full Time Schedule: M-F, 8:30 am - 5:00 pm Exempt Status: Exempt Location: 27-MD:Jhpiego Department name: 60000070-Contracts Management CMD Personnel area: Academic and Business Centers
Grants and Contracts Analyst provides technical guidance to the team members and reviews and negotiates all awards modification and subaward modifications of all national and international awards and sub-award documents. Provides guidance to Program Teams and Program Finance Teams on award modification, subaward agreements, leases for property and equipment. Coordinates subrecipient payments and provide financial oversight. Oversee international and domestic lease documents and coordinate all technical service contracts as they relate to award portfolio.
Specific duties & responsibilities:
Review fully Lease agreements for and follow-up as appropriate
Review fully executed sub-recipient agreements and modifications for completeness and follow-up as appropriate
Ensure that all subrecipient project invoices are paid in a timely manner and charged to the appropriate sponsored program budget
Resolve all issues surrounding the payment of subrecipient project invoices
Assist Program Finance Team in resolving financial questions directly related to active award portfolio
Review of all Technical Services Contracts and review of all Leases that are directly related to active award portfolio
Provide Electronic Data Management System (EDMS) training to all Jhpiego employees
Assist CMCD Director and Manager in the development and facilitation of all special projects. Responsibilities will include, but not be limited to, the development, monitoring and facilitation of all special projects as assigned.
Exercise independent judgment and apply knowledge of JHU and Jhpiego procedures and operating policies
Provide exceptional, timely customer service in all dealings with internal and external customers
Minimum qualifications (mandatory):
BA with 2 years' administrative/office management experience and exposure to research administration; Additional education may substitute for required experience, and additional experience may substitute for required education to the extent permitted by the JHU equivalency formula.
Ability to apply Project Management tools to manage large projects efficiently and effectively
Advanced knowledge of post-award process
Strong understanding and interpretation of OMB, CFRs (Code of Federal Regulations), and FARs (Federal Acquisition Regulations)
Strong understanding of contracts and cooperative agreements including their relevant terms, conditions and the differences between them
Demonstrated ability to learn quickly, read analytically and write well and fluently
Demonstrated ability to work with professionals at all levels of the organization
Demonstrated high-level skills in planning, organizing and managing multiple tasks
Ability to work independently and exercise independent judgement
Ability to work in a fast-paced complex team environment with multiple projects/tasks, short deadlines, competing deadlines and intense pressure to perform
Strong problem solving skills and ability to thrive in environment of changing deadlines and priorities
Strong decision making skills and results-oriented approach
Strong interpersonal communication skills and a real team player
Excellent organizational, presentation and verbal and written communications skills
Demonstrated ability to maintain a high level of professionalism and confidentiality
Highly organized with attention to detail and ability to prioritize multiple responsibilities
Demonstrated ability to work in fast-paced, complex environment with multiple tasks and short deadlines
Proficiency in MS Office 365, including ACCESS
4 years of progressively responsible experience preferred
Project Management Certification
Knowledge of JHU contracting and binding arbitration guiding policy
Prior experience training staff
The successful candidate(s) for this position will be subject to a pre-employment background check.
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The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.