Administrative Assistant to the Dean for Alumni Affairs and Development
Located in Ithaca, N.Y., Cornell University is a world-renowned, pace-setting, inclusive Ivy League teaching and research university where staff, faculty, and students are inspired to make an enduring contribution to the betterment of humanity. The Cornell community consists of 22,000 students and more than 10,000 faculty and staff members representing more than 80 countries and hundreds of disciplines, global cultures, backgrounds, experiences, and perspectives.
The Cornell University College of Veterinary Medicine, a New York Land Grant college, is recognized internationally as a leader in public health, biomedical research, animal medicine, and veterinary medical education, and is ranked consistently as one of the best veterinary colleges in the nation. The College's vision is to lead, enable, and inspire others to attain a healthier world for animals and people.
The College of Veterinary Medicine's Office for Alumni Affairs & Development (AAD) is charged with raising funds in support of the College's most critical strategic priorities. The AAD team strategically designs and promotes engagement opportunities to foster lifelong relationships with alumni, parents, and friends through College and University-sponsored programs and activities. The College of Veterinary Medicine's Office for Alumni Affairs & Development is a component of the University's Division of Alumni Affairs & Development.
About the position:
The Administrative Assistant reports to the Assistant Dean for Alumni Affairs & Development. The majority of responsibilities are devoted to providing executive level support to the Assistant Dean to ensure efficient and effective day-to-day workflow, and to help coordinate activities and projects that advance the objectives of the Assistant Dean on behalf of the College and University. Additionally, the Administrative Assistant will spend a smaller portion of time supporting other members of the AAD team as necessary, and work collaboratively with other AAD administrative support staff to carry out specific projects in a timely and professional manner.
The primary responsibilities of the Administrative Assistant will be to
provide comprehensive support for the Assistant Dean,
carry out a wide variety of advanced administrative and organizational responsibilities that help drive productivity,
coordinate complex scheduling, enable efficient workflow, and manage project and event timelines on behalf of the AAD team and in collaboration with other departments within the College, and
be a trusting partner to the Assistant Dean to help sustain a supportive, positive culture and inclusive environment.
This position requires – at minimum – an Associate's Degree and five years of relevant experience providing administrative support to managers and/or executives, or equivalent combination of education and/or experience.
Competitive candidates will be effective communicators with strong interpersonal and organizational skills, and be able to effectively interact with internal and external constituents in writing, in person, over the phone, and in video conference. We expect applicants with a growth mindset, and the inclination of an action-oriented problem solver who projects a helpful, positive impression in a fast-paced, professional work environment. Being highly organized and process-driven will be essential for success because we expect the Administrative Assistant to manage multiple assignments and conflicting priorities simultaneously.
Candidates will need to be fluent with the use of the MS Office Suite of software beginning on day one, and be eager to learn new ways to use technology to improve communications and manage workflow. The Administrative Assistant will be required to use project management software, CRM databases, manipulate spreadsheet data, perform data entry, produce accurate and complex lists, and pull reports for review. This position requires working with sensitive information and abiding by confidentiality expectations in accordance with Division and University policies.
Additionally, candidates with prior experience in higher education, an understanding of complex organizational structure, or with experience in accounting, budgeting, purchasing, or human resources may stand out in our evaluation process.
If these qualities and requirements resonate with you, then we would appreciate learning more about your background and interests.
The College of Veterinary Medicine: a great place to work.
Cornell receives national recognition as an award-winning workplace for its health, wellbeing, sustainability, and diversity initiatives.
Cornell's benefits program includes comprehensive health care options, access to wellness programs, employee discounts with local and national retail brands, and generous retirement contributions.
Cornell's leave provisions include three weeks of vacation and 12 holidays: e.g., an end-of-year winter break, from December 25 through January 1.
Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, Tuition Aid for external education, and Cornell Children's Tuition Assistance program.
Learn more about Cornell benefits here:
Additional benefits are provided by the College of Veterinary Medicine including access to onsite wellness activities, an active Staff Council dedicated to improving the work environment, and an overall welcoming community interested in helping its members to be successful.
How to apply:
Navigate to Workday, complete your profile information, and be sure to attach your cover letter and resume.
Relocation assistance is not available for this position. Visa sponsorship is not available for this position.
University Job Title:
Administrative Asst V
Pay Rate Type:
Number of Openings:
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Internal Number: WDR-00017856
About Cornell University
In 1865, Ezra Cornell founded an institution "where any person can find instruction in any study." From the beginning, all students were welcome, regardless of race, gender, ideology, or socioeconomic status. Today, we invite you to join our talented and diverse students and accessible faculty who, together, form a living and learning community unmatched in its breadth of opportunities.Cornell University's college, schools, and other academic units offer more than 4,000 courses, 70 undergraduate majors, 93 graduate fields of study, undergraduate and advanced degrees, and continuing education and outreach programs.