Institute for Engineering in Medicine - Medical School
The Program/Project Specialist in the Institute for Engineering in Medicine is responsible for planning, coordinating, and executing complex and diverse projects that further the IEM mission of strengthening collaborative efforts between the disciplines of engineering and biomedicine at the University of Minnesota, and fostering collaborations with medical device industry. IEM strives to be a world leader in the creation and innovative application of engineering solutions to medical and health problems and this position is essential to the development of comprehensive programs that combine spectacular engineering advances with disease and medical knowledge and apply them to the diagnosis, treatment, and prevention of diseases affecting our society.
Duties and Responsibilities include:
70% IEM Program /Project Support:
IEM Seminar Series Coordinator:
Plan and establish monthly seminar schedule that features guest lecturers in all key research themes (Cardiovascular Engineering, Neuroengineering, Cellular and Molecular Bioengineering, Medical and Biological Imaging and Medical Devices).
Consult with faculty host on visit goals, collaborate with IEM members and resource centers on schedule, exercise independent judgment and discretion to coordinate itineraries and materials for all speakers invited to campus.
Serve as point contact for all seminar program logistics; coordination duties include scheduling events through ASTRA and the Office of Classroom Services, catering with University Dining Services, equipment needs with AHC-IS IT tech personnel.
Create and coordinate seminar communications including correspondence, mailings, and department website content to IEM membership and their lab personnel.
Create, implement and maintain seminar program records.
Manage $40k budget for series: Create purchase orders for external consultants and vendors, expense reimbursements that follow A-21 and University of Minnesota policies for external faculty speakers, reconcile activity in general ledger, request funds from foundation, provide detailed justifications to accounting.
IEM Research Collaborations Coordination:
Assist the Administrator of IEM to organize various group meetings to foster collaborations from faculty with medical and engineering expertise.
Coordinate and schedule over 50 small group meetings per year for research collaborations.
Coordinate and schedule over 10 collaboration meetings of IEM faculty members with collaborators out of the University of Minnesota.
IEM Event Coordination and Logistics:
Manage $45k budget for IEM Annual Conference and Retreat; work with staff to set up contracts for key vendors such as photographer, venue, printing, and student travel and poster awards.
Manage judging process for approximately 100 poster submissions at large annual events, such as, the IEM Annual Conference and Retreat and Neuromodulation Symposium; track submissions, tabulate scores of judges, provide reports to award committee, and maintain program records.
Plan and coordinate event logistics including participant registration, print materials, signage, external contracts, onsite DORS credit card processing, and volunteer coordination.
Collect, prepare, tabulate and compose information to create professional publications, promotional materials, annual reports, newsletters, conference flyers, posters, press releases and PowerPoint presentations.
Gather information for ‘data mining projects’ from researchers, internal and external stakeholders and incorporate it into publications and electronic media.
Initiate and track collection of final progress reports for presentation in IEM publications and annual reports.
Process complex financial documents to include invoices, purchase orders, employee reimbursements and reconciliation of purchasing card transactions.
30% Administrator Support and Other IEM projects:
Provide administrative support as determined by the IEM Administrator to IEM research groups and centers. Work may include planning IEM supported research symposiums and other similar events.
Coordinate and track reviews of IEM award nominations including the Walter Barnes Fellowship, and IEM Faculty Career Development Award.
Serve as initial contact for information related to the management of IEM resources which includes representing IEM at national meetings, such as EMBS and BMES.
Assist resource center Directors with special projects as needed, such as, developing Cancer Animal Core flyers, BioCor brochures, faculty award nominations, Shanghai Jiao Tong delegation visits, and Lang fellowship award process.
Identify issues and provide solutions on office standard operating procedures (i.e. kitchen supplies, vendor contracts, and project workflows).
Serve as liaison on behalf of Administrator for complex interpersonal correspondence to Institute for Engineering in Medicine (IEM) stakeholders.
Excellent history of attendance and on-time performance.
Preferred Qualifications :
Experience and/or education in a health related area.
Internal Number: 328705
About University of Minnesota, Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.