The CommunicationsCoordinator is part of the Facilities Business Operations Center at VanderbiltUniversity and is a key individual responsible for communications in theFacilities Department with the focus of supporting the internal and externalcommunications strategy in support of the research and education mission ofVanderbilt. Reporting to the Executive Director of Facilities BusinessOperations, this person is responsible for the overall direction andcoordination of communications across the Facilities Department, inclusive ofPlant Operations, Campus Planning & Construction (CPC), Real Estate and theSustainability and Environmental Management Office (SEMO). This personwill work closely with Vanderbilt Communications on all content for internal andexternal distribution.
Reporting directly tothe Executive Director of Facilities Business Operations, the CommunicationsCoordinator will be an effective communicator regarding Facilities activities,including capital construction, building maintenance, acquisitions/real estatestrategy, sustainability and general business operations.
Facilities providesfacilities support for all construction, renovation, and routine maintenance ofUniversity space and facilities; housekeeping services for approximately 5.8million square feet of academic, administrative, residential, and recreationalspace; grounds care for 330 acres that are a registered arboretum; turf carefor athletic fields; and utilities for the University Central and the MedicalCenter.
Facilities annual budgetexceeds $100 million in operating expenses and includes over 400employees. Facilities manages major capital project expenditurestotaling ~$125 million annually and facility renewal, replacement and largemaintenance project expenditures totaling ~$20 million annually. The FacilitiesBusiness Operations Center provides support to the entire Facilitiesdepartment, specifically in regard to the areas of Finance, Employee Relations,Systems, Contracts and General Administration.
Facilities currently hasa number of initiatives underway that support Vanderbilt's mission of research,teaching and discovery, including:
Support and implementation of FutureVU, a visionfor the physical development of campus for the next 20 to 30years. The FutureVU master plan sets the framework for a variety ofcapital projects including, but not limited to:
Expansion of theresidential colleges program, which includes a series of $616 million capitalconstruction projects to occur over the next five fiscal years;
Potential futureexpansion of residential colleges;
Capital projects inalignment and support of the university's Academic Strategic Plan.
Support and implementation of majorsustainability efforts including BlueSky Energy Vision, the University'sstrategic initiative to re-envision campus energy infrastructure
Support and implementation of MoveVU, thecampus-wide mobility strategy to shape our campus and community interactions.
The Communications Coordinatorposition will play a key role in the communications regarding theseinitiatives, as well as other Facilities activities as outlined below under KeyFunctions and Expected Performance.
Duties and Responsibilities
In coordination with Vanderbilt Communications, drive the vision and strategic direction of communications used in Facilities with input from Plant Operations, CPC, Real Estate, SEMO and the Vice Chancellor for Administration Office
Work closely with Facilities departments and Vanderbilt Communications to proactively write, edit and distribute content, including timely project updates (daily/weekly/monthly), publications, website content, monthly/quarterly/annual reports and other project management, University impact(s), and marketing material that communicates Facilities' activities
Coordinate communications meetings for various high-level capital projects including facilitating meetings, collecting content, and working closely with Vanderbilt Communications on the distribution of newsletters, meeting minutes and other project updates
In coordination with Vanderbilt Communications, respond to the numerous and disparate internal and external communications inquiries related to Facilities
Work with Facilities Systems and Vanderbilt Communications' web team to develop and manage the content of a new and dynamic Facilities website (no longer static); coordinate with the Vice Chancellor for Administration Office to avoid duplication of efforts and achieve consistency of content
Collaborate closely with the SEMO team on management of the existing, dynamic SustainVU website
Use social media, in conjunction with VU Communications, to communicate Facilities activities (construction project activities, road and sidewalk interruptions, utility interruptions, temporary accessibility routing, etc.) to the internal Vanderbilt, as well as external community
Take the lead and/or assist with development of high-level presentations associated with various Chancellor-led facilities forums
Effectively and proactively interact with the Vanderbilt community and establish productive relationships with key stakeholders
Respond to feedback from Facilities staff and adjust communications content accordingly
Seek opportunities to enhance the reputation of Facilities and Vanderbilt University
Act as primary liaison between Facilities and Vanderbilt's Communications department
Represent Facilities in meetings related to communications across Vanderbilt.
Profile of an Ideal Candidate
Bachelor's degree in Public Relations,Communications, or another relevant field, is necessary.
Proven experience as a communicationsspecialist is preferred.
Experience in web content production isrequired.
Experience with editing and draftingpresentation content is preferred.
Excellent communication (oral and written) andpresentation skills is required.
Outstanding organizational and planningabilities is required.
Experience working in a complex higher educationenvironment is preferred.
About Vanderbilt University
Vanderbilt University, located in Nashville, Tennessee, is atop-15 private research university offering a full range of undergraduate,graduate and professional degrees. Vanderbilt is situated on a 330-acre campusnear the thriving city center, serving more than 12,000 students and employingalmost 7,000 faculty and staff. Theuniversity's students, staff, and faculty frequently cite Nashville and thesurrounding area as one of the many perks of being a part of the Vanderbiltcommunity. VanderbiltUniversity is a place where your expertise will be valued, your knowledgeexpanded, and your abilities challenged. It is a place where your diversity issought and celebrated. Vanderbilt was recently named as oneof ‘America's Best Large Employers’ and the top employer in Tennessee and theNashville metropolitan area in 2018 (Forbes).
About Vanderbilt Benefits
Vanderbilt University offers a competitive, flexible benefitspackage including health, dental, vision, life, accidental death &dismemberment, disability insurance, paid time off, and a 403(b) retirementplan with employer match. Vanderbilt offers tuition assistance to employees,spouses, and dependent children.
Commitment to Equity,Diversity and Inclusion
Vanderbilt University is committed to achieving the goal of adiverse and inclusive academic community of faculty, staff, and students. We seek individuals who arecommitted to this goal and our campus values.
Internal Number: 1900124
About Vanderbilt University
Vanderbilt University is a center for scholarly research, informed and creative teaching, and service to the community and society at large. Vanderbilt will uphold the highest standards and be a leader in the quest for new knowledge through scholarship, the dissemination of knowledge through teaching and outreach, and the creative experimentation of ideas and concepts. In pursuit of these goals, Vanderbilt values most highly intellectual freedom that supports open inquiry, equality, compassion, and excellence in all endeavors.