The Department of Laboratory Medicine serves as a regional resource for clinical laboratory services required for patient care, research and educational programs in laboratory medicine. The department now employs 900 people who work at the award-winning University of Washington Medical Center (ranked among the top medical centers in the United States as rated by U.S. News & World Report), Harborview Medical Center (the region's only Level I Trauma center, known for innovations and excellence in trauma care and its centers of emphasis: Trauma, Burn, Neurosciences, AIDS/STD CARER, and mentally- and medically- vulnerable populations.), and many other clinical and research facilities in the area. The University of Washington (UW) is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement and natural beauty. Laboratory Medicine has an outstanding opportunity for a full-time, day shift, PROGRAM COORDINATOR. The Lab Medicine Project Management Office (PMO) provides a structured foundation to effectively and efficiently manage incoming and active projects within our portfolio through re-useable standards and streamlined processes.Under the Guidance of the PMO Assistant Director and working closely with business owners (Faculty, Staff, Vendors etc.) the individual in this role will facilitate the Project Management Office (PMO) request intake and evaluation process, ensuring completion of standard deliverables. Using specialized knowledge of Laboratory Medicine and project management practices, the Program Coordinator will serve as a key member of the PMO team, providing administrative support in the management of all active and incoming projects.REQUIREMENTS:Attends and facilitates meetings as requested as a PMO representativeMonitor and consolidate status of projects within the PMO project portfolioMaintain the Project Online platform - entering project updates, validating project status and phases,Administer Project Online configuration and user permissioningPrepare agenda and meeting minutes for twice-monthly Coper meetingsRecord and update PMO action itemsContact project PMs for regular stage/status/issue updates and record updates in Project Online toolSupport project intake process by obtaining and documenting required request data for review by COPERMonitor and consolidate status of projects within the PMO project portfolioContribute to the development and maintenance of the portfolio roadmapConduct analysis of project resource capacity to serve as input to project schedulingProvide input to the assignment of resources to projectsSubmit and represent requests for changes to PMO standards in alignment with PMO objectivesDevelop and refine PMO standards as assignedParticipate in PMO internal projectsPromote PMO standards and practices to Lab Med stakeholdersServe as supplemental project resource as necessaryProvide input to FY budget planning as requestedOther duties as assignedThis position provides opportunities to work in a fast-paced, challenging, diverse and rewarding environment. As an employee you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.REQUIREMENTS:High school graduation or equivalent AND two years of experience in the program specialtyOREquivalent education/experience.DEPARTMENT REQUIREMENTS:Bachelor's Degree in a health-care oriented profession, a technology field, or other discipline that demonstrates strong analytical and communications abilities or equivalentMinimum two years of experience serving in an administrative support role working with multiple, diverse stakeholders in a cross-functional project environmentMinimum two years of experience with MS Office tools (e.g. Project, Word, Excel, Visio, PowerPoint, and Outlook)DESIRED:Academic Healthcare experience/Clinical or research laboratory experienceFamiliarity with LIS (Sunquest) and EHR applications (Epic)Experience working within a PMO that has a standard set of project templates and tools, including Project Online or other PPM toolsFamiliarity with PMBOK-based project management techniquesCONDITIONS OF EMPLOYMENT:It will be necessary to work in other departmental locations in order to meet patient service requirements, especially at Harborview Medical Center. In addition, less frequent work effort will be required at other UW School of Medicine locations (e.g., South Lake Union) and Seattle-area healthcare institutionsWill be considered essential staff and as such will be required to report to work when scheduled despite inclement weatherMust be able to meet with all shifts on a regular basis
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.