This recruitment will be used to fill one full-time Administrative Program Specialist for the Department of Animal and Rangeland Sciences at Oregon State University. The Department of Animal and Rangeland Sciences at Oregon State University is recruiting for one full time, 1.0 FTE Administrative Program Specialist. The incumbent will understand and be able to interpret and communicate university policies on campus security, facility use, key disposition, and laboratory safety and compliance. This position directly supports the Department by providing technical and administrative support. This incumbent will advise and guide faculty regarding compliance with rules/regulations associated with Radiation Safety, Institutional Review Board and Institutional Animal Care and Use Committee, maintaining records, adhering to procedures and monitoring program activities for compliance. Liaison for the Graduate Program and the Graduate School; interpretation of laws, rules and regulations. This position will assist in the external research development of the Animal and Rangeland Science faculty, on proper institutional and agency specific guidelines policies and procedures including; grant writing assistance; finding and submitting externally sponsored project applications, monitoring program activities for compliance with applicable laws, regulations, policies and procedures, formatting requirements and proposal compliance. Coordination of Web and digital kiosk; web site design and maintenance, working with AnRS and the College to update. Newsletter; quarterly newsletter, compiling stories, writing and production including collection, maintenance and preparation of professional correspondence and reports; Operations; acts as liaison with compliance agencies including interpretation and implementation of laws, rules and regulations, policies and procedures. Prepares written professional correspondence and reports for Department as needed.
Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations; OR an equivalent combination of training and experience. One year of postsecondary education may be substituted for up to one year of the experience.
Two years of technical or professional-level experience in administrative or executive support roles monitoring programs, support for a project, program, or operation with technical writing. Administrative support includes those duties beyond clerical/secretarial such as; interpretation of laws, rules and regulations; administrative data collection and analysis; and evaluation of projects, processes and operations OR an equivalent combination of training and experience.
Demonstrated excellent interpersonal communication skills, dependable and customer service oriented with evidence of working collaboratively with individuals and groups/other units/agencies.
Ability to communicate effectively in written form, such as in reports, websites, newsletter, presentations and outreach materials.
Ability to follow oral and written instructions, rules and regulations, accuracy and sound judgment.
Professional demeanor with ability to work well individually as well as with diverse audiences; team-oriented and flexible.
Keen attention to detail.
Excellent time management skills to prioritize multiple projects.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 24 months.
Full time office work. Some lab and facilities work as needed.
Oregon State is a leading research university located in one of the safest, smartest, greenest small cities in the nation. Situated 90 miles south of Portland, and an hour from the Cascades or the Pacific Coast, Corvallis is the perfect home base for exploring Oregon?s natural wonders.Oregon State University has always been a place with a purpose ? making a positive difference in quality of life, natural resources and economic prosperity in Oregon and beyond. Through discovery, innovation and application, we are meeting challenges, solving problems and turning ideas into reality.Founded in 1868, Oregon State is the state?s Land Grant university and is one of only two universities in the U.S. to have Sea Grant, Space Grant and Sun Grant designations. Oregon State is also the only university in Oregon to hold both the Carnegie Foundation's top designation for research institutions and its prestigious Community Engagement classification.As Oregon?s leading public research university, with $261.7 million in external funding in the 2011 fiscal year, Oregon State?s impact reaches across the state and beyond. With 12 colleges, 15 Agricultural Experiment Stations, 35 county Extension offic...es, the Hatfield Marine Sciences Center in Newport and OSU-Cascades in Bend, Oregon State has a presence in every one of Oregon?s 36 counties, with a statewide economic footprint of $2.06 billion.Oregon State welcomes a diverse student body of over 26,000 students from across Oregon, all 50 states and more than 100 countries. They can choose from more than 200 undergraduate and more than 80 graduate degree programs, including over 30 degrees online offered through Oregon State Ecampus. Oregon State increasingly attracts high-achieving students, with nationally recognized programs in areas such as conservation biology, agricultural sciences, nuclear engineering, forestry, fisheries and wildlife management, community health, pharmacy and zoology.Oregon State also ranks high in sustainability, fourth among universities nationwide for using renewable energy and first in the Pac-12 Conference. And our students literally help power the university: 22 exercise machines at Oregon State University has always been a place with a purpose ? making a positive difference in quality of life, natural resources and economic prosperity in Oregon and beyond. Through discovery, innovation and application, we are meeting challenges, solving problems and turning ideas into reality. For more information visithttp://www.ohsu.edu/xd/about/index.cfm.The 400-acre main campus in Corvallis includes a Historic District, making Oregon State one of only a handful of U.S. university campuses listed on the National Register of Historic Places. The district includes such icons as Weatherford Hall, the Memorial Union and Benton Hall, the oldest building on the oldest building on campus.
OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.