Project Coordinator NetOps - Commercial Construction

JOB SUMMARY

Provides administrative support to project team including preparation of presentations to client and training materials maintenance of calendars, meeting set-up and logistics, invoicing and travel. Gathers and organizes project data and maintains Sales Force or other project database used by the local team. 

• Oversees and manages project documentation and coordinates documentation revisions and distributions.
  
  
• Prepares standard project status reports for project delivery team or work group, client and management. Reports typically include: status update, budget, schedule and risk.
  
  
• Coordinates and schedules meeting and communication plan(s) regarding projects among team and/or client. Coordinates and obtains vendor quotations for processing. Coordinates change orders, change directives (CD) and contemplative change notices (CCN) with consultants and vendors. 
  
  
• Contract administration, including attending tender openings and recording results, issuing letters of acceptance and regret, updating tender tracking log, setting up tender opening dates and inviting tender participants.
  
  
• Enters project information data (i.e. project status updates, schedule updates, cash flow forecasts) and project documentation into project management technology tools (software applications, web-based tools, job cost accounting tools).
  
  
• Processes documentation for project commitments (i.e. Agreements, Contracts, Work Authorizations, Purchase Orders).
  
  
• Prepares  and reviews invoices and pay applications  for processing in accordance with compliance requirements as per  established governance of clients.
  
  
• Acts as a point of contact for escalated matters among the team.
  
  
• Assists in project close-out procedures for all projects including: arranging archiving of hard copy files; receipts of necessary close out/turnover documents; compliance with close-out checklist; coordination of lien searches; receipt of occupancy and closed building permits and warranty manuals; receipt of As built and CAD drawings for submission to CAFM; and, collection of required documents for project audit. 
  
  
• Assists Project Manager in maintaining project metrics for SLA & KPI's.
  
  
• Assists  with project administration deliverables (i.e. meeting minutes; budget tracking; schedule updates; move management; closeout).
  
  
• Other duties may be assigned.