Advertised Summary Job Description: The Mortimer B. Zuckerman Mind Brain Behavior Institute at Columbia University is seeking a flexible and highly motivated individual to serve as an Administrative Lab Manager. Responsibilities include providing administrative and research support for faculty member and lab staff, as well as managing relationships with the Department of Neuroscience, Department of Psychiatry, and other affiliated organizations.
Responsibilities include but are not limited to the following:
Office Management: * Schedules regular and special meetings; oversees group communications. * Serves as point of contact for visitors and vendors. * Organizes and manages print and digital records, correspondence, and other files as necessary.
Budget Development/Administration of Sponsored Projects: * Participates in development and administration of annual and grant budgets; processes and monitors expenditures, reconciles budget reports, and forecasts project budget discrepancies. * Oversees all purchasing and service contracts for the lab as well as compliance with any contractual obligations and manages/tracks reimbursements. * Supports and monitors research related activities to ensure compliance with University and funding agency regulations. Maintains accurate and complete records to meet fiduciary responsibility and comply with audit requirements. * Performs additional duties and special projects as required. Keeps track of non-competing submission dates for the investigators. * Works with the grants management office of the Zuckerman Institute to ensure timely submission of all required documents for pre-award submissions.
Lab Management: * Partners with the Human Resources team to hire and train new personnel in compliance and proper laboratory protocols; assists the Human Resources team with renewals and termination of employment for lab personnel. * Prepares IACUC/IRB Protocols for submission to the appropriate office, tracks IACUC/IRB expiration and revision dates. * Serves as the administrative contact for AALAC inspections and EHS to ensure research compliance.
Levy Fellowship Administration: * Assists the Director of the Levy Research Fellows Program in coordinating administrative duties of the Levy Research Fellowship. * Coordinates with the Department of Psychiatry to facilitate the application and selection process, monitor fellow expenditures, and perform other fellowship administrative duties as assigned. * Assists with budget creation and monitoring for the Levy Fellowship Program.
General Minimum Qualifications: Bachelor's degree required, including at least two (2) years of related experience.
Must be highly proficient with computer applications. Experience working with Word, Excel, and other database applications is essential.
Additional Specific Minimum Qualifications: Strong analytical skills needed. Must be organized and detail oriented and possess financial management and budget experience.
Must have the ability to multi-task, maintain attention to detail in a busy work environment, and work independently under minimal supervision. Must be able to exercise judgment, initiative, and a high level of discretion. Must possess a strong ability to interact with tact and diplomacy. Must be able to work independently as well as collaboratively, and take a proactive approach and anticipate needs.
Preferred Qualifications: Prior experience working with budgets, federal grants, and/or in grants management is highly desirable. Previous experience with RASCAL, ARC, and ASSIST is preferred.
As a member of the National Collegiate Athletic Association (NCAA) and the Council of Ivy Group Presidents (Ivy League), it is imperative that members of the Columbia University community, in all matters related to the intercollegiate athletics program, exhibit the highest professional standards and ethical behavior with regard to adherence to NCAA, Conference, University, and Department of Intercollegiate Athletics and Physical Education rules and regulations.
Columbia University is an Equal Opportunity/Affirmative Action employer.
Internal Number: 126_174426
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.