Reporting to the Director of Project Management, the Associate Project Manager is responsible for leading projects in various categories and settings including:
Programming and Preliminary Design Projects - Feasibility studies, programming studies, space allocation and assessment, and preliminary conceptual design and planning. This category of assignments incorporates explorations and investigations necessary to clarify and define the exact nature of a proposed space or project. Projects include evaluations of quantity and quality of space needed for new, expanding, or changing programs. In addition, the development and coordination of Information Technology projects that impact all aspects of the academic and operational segments of the University within an integrated team environment.
New Construction – Design and construction of general and large-scale projects that support the educational mission of Midwestern University. Projects include single and multi-story buildings. Space types might include among others, classrooms and meeting rooms, offices, residential, laboratory, cafeteria, recreational, and clinic spaces.
Small Scale Projects - Design and construction of small, relatively simple, projects triggered by a change in function of existing space, refurbishment of academic space, or projects for which the scope is limited in cost, area, or complexity. Projects tend to incorporate a room, suite of rooms, or building type of relatively straightforward parameters.
Infrastructure Projects - Design and construction of projects where the scope is primarily related to mechanical, electrical, plumbing, "HVAC", building automation, utility systems, communications, or any other infrastructure-related component.
Capital Project Planning – Collect and consolidate accurate and independent condition data across an entire portfolio of facilities. Produce quantitative and qualitative assessments to support capital planning decisions aligned with organizational objectives. Conduct requirements definition and needs analysis to aid in the strategic planning of technology solutions that serve the University.
Essential Duties and Responsibilities
The Associate Project Manager takes ownership for the delivery of assigned projects including but not limited to:
Conduct regular and effective communications with a wide range of customers and stakeholders, ensuring understanding of the project management process and objectives
Apply sound project management principles to lead the development of the project scope, including requirements gathering and feasibility exercises.
Manage and coordinate all phases of a project including initiation, planning, execution, monitoring & control, and closing
Collaborate with design and construction professionals to initiate and develop a project plan that meets the criteria set forth by university leadership
Collaborate with IT professionals, consultants, and solution providers in the identification, planning, and delivery of shared objectives. Facilitate individual and collective efforts to accomplish project deliverables.
Conduct fact-finding and feasibility studies to assure sound decisions are made relative to initial cost versus life-cycle costs
Assure budget, schedule, scope, standards, and quality of deliverables are within requirements.
Integrate traditional, agile, and lean tools and methodologies as appropriate to the various phases of a project
Produce written documentation on a frequent basis to convey critical progress information to stakeholders.
Oversee the timely and orderly completion of projects including close-out procedures for record drawings, customer move-in, personnel training, budget reconciliation, and similar tasks
Promote a philosophy of excellence in aspects of the work conducted by the Project Management Department
This position has no supervisory responsibilities.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
Bachelor’s degree in project management, information technology, construction management, engineering or architecture or related field. Must have at least 3 years of experience in planning, design, construction and project management related duties and activities, preferably in higher education or healthcare facilities.
The following skills are preferred:
Experience in project management, preferably with higher education, research setting or healthcare facilities.
Experience on projects involving specialized processes, procedure rooms, and complex mechanical, electrical, plumbing, (MEP) and heating, ventilating, air conditioning (HVAC) support systems is also preferred.
Demonstrated competency and exposure to information technology and building projects of different scales and involving all building trade divisions preferred.
Familiarity in coordinating multiple interest groups and stakeholders required.
Experience in working within complex phasing constraints and within existing densely built mature facilities environments preferred.
Technical & Computer Skills
Familiarity with building processes and codes in the City of Glendale preferred.
Familiarity with computer-aided design software (Autodesk preferred)
Experience using project management (Procore, Microsoft Project, IT cloud collaboration) software preferred.
Computer literacy in Microsoft Office products (Word, Excel, Outlook, and PowerPoint) required
Demonstrated oral and written communication skills with all project stakeholders whether directly or indirectly involved is required.
Demonstrated negotiation skills and ability to understand construction documents, and evaluate appropriateness of estimate, bids, and cost proposals required.
Excellent customer service skill required.
Exceptional problem-solving skills and ability to perform within deadlines.
Ability to manage multiple competing priorities.
Must be able to handle sensitive and confidential information.
High skills: Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures or governmental regulations. The ability to write reports, business correspondence and procedures manuals. The ability to effectively present information to top management and boards of directors.
High skills: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
Intermediate skills: Ability to calculate figures and amounts such as discounts, interests, commissions and proportions, percentages, area, circumference and area and to interpret graphs.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is frequently required to sit, walk, stand, use hands to finger, handle, or feel, reach with hands and arms, stoop, kneel crouch or crawl. This individual must be able to tolerate repeated routine tasks and have the ability to physical enter and comfortable move through a construction site. This individual will be visually inspecting work in process which includes but is not limited to traversing significantly uneven surfaces and climbing ladders. The employee must occasionally lift and/or move up to 40 pounds. Specific vision abilities required by this job include vision correctable to 20/20 in one eye, hearing correctable to normal.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position is occasionally exposed to outdoor weather conditions. The noise level in the work environment is usually moderate.
Midwestern University is an Equal Opportunity/Affirmative Action employer that does not discriminate against an employee or applicant based upon race, color, religion, gender, national origin, disability, or veterans status, in accord with 41 C.F.R. 60-1.4(a), 250.5(a), 300.5(a) and 741.5(a). Midwestern University complies with the Smoke-Free Arizona Act (A.R.S. 36-601.01) and the Smoke Free Illinois Act (410 ILCS 82/).
Internal Number: ASSOC02010
About Midwestern University
Midwestern University is a private, not-for-profit organization that provides graduate and post-graduate education in the health sciences. The University has two campuses, one Glendale, AZ and the other in Downers Grove, IL. More than 6,000 full-time students are enrolled in graduate programs in osteopathic medicine, dentistry, pharmacy, physician assistant studies, physical therapy, occupational therapy, nurse anesthesia, cardiovascular perfusion, podiatry, optometry, clinical psychology, speech language pathology, biomedical sciences and veterinary medicine.