Sasaki is one of the leading multi-disciplinary design firms in the world, with 280 employees based primarily in the Boston region and over 700 awards for excellence in our architecture, site, and planning and urban design practices.
We seek a highly motivated Librarian/Archivist to join our award-winning and dedicated team. You would primarily be responsible for managing all operations of our design library and archives. Duties include:
• Raise awareness of available resources (physical and digital) and services the library/librarian provides
• Assist professionals with reference and research questions
• Identify and acquire new library materials: books, periodicals, and digital resources
• Manage subscriptions, including resource routing and forwarding
• Catalogue new acquisitions and backlog in library catalog using Library of Congress Classification
• Keep current codes and standards available
• Weed collection for outdated materials
• Conduct research at Harvard University Loeb Design Library
• Create and maintain library budget
• Uphold and update archival policies for accessioning, processing, providing access and reviewing historic projects.
• Facilitate review process of historic projects with principals to identify legacy projects
-Process archived materials related to legacy projects, producing a comprehensive finding aid for intellectual and physical control over physical and digital materials.
• Manage + orchestrate quarterly review of aging legacy projects with partners/principals
• Developing a comprehensive project list of all work undertaken by Sasaki Associates in all of its conceptions.
• Manage physical and intellectual control over all archival holdings
• Actively collect project records at project close out.
• Provide access to archived materials to professionals and outside researchers
• Respond to internal and external inquiries about Sasaki history and specific project materials.
• Locate digital archived materials on company server
-Develop and document process of digital record transfer from billable to archive drive
-Preservation of digital design records
• Oversee hiring and supervising of all archives interns
• Attend Technical Quality Control Meeting, contribute to discussion
• Update Corporate Policies and Guidelines working with the Chair of the TQC Committee
• Develop records retention policy and schedule for project and business records that uphold both statute of limitations for project work and legal requirements for the firm’s business records.
-Serve as implementer of policy to ensure record collection and destruction is completed
-Oversee and schedule records destruction according to policy
• Work to incorporate records management into overall project management procedures
• Coordinating efforts with data collection from contracts and marketing to alleviate stress and strain on the project manager and team.
• Digital Asset Management system
-Operate and Manage DAM tool (OpenAsset)
-Consolidate and clean project photography
-Develop taxonomy for tags and search-ability
-Engage interested parties across disciplines to ensure needs of diverse communities are addressed and incorporated in tool’s holdings
• Develop knowledge strategies to continue to develop Sasaki’s knowledge transfer and sharing practices
- Master’s in Library and Information Science (or similar) from an ALA-Accredited institution
- Professional experience in a library or archive-setting preferred
- Background/Education in Architecture/Art/Design a plus
Sasaki is a world-class design firm with over 65 years of transformative practice. At Sasaki, we harness this power to make human hopes and dreams into proven physical realities. This has been our core tenet since day one, and now, as the world changes faster than ever, we advance our shared potential through the built environment. In every project, new possibility is translated into new action.
We think beyond the building, beyond the site, beyond the grid, to design for people and for society. We are at once realistic, holistic, and optimistic. We create places that prove human potential.