This Operations and Program Administrator position will support programs in both Community Environmental Services (CES) and the Center for Public Service (CPS).
Support for CES (estimated at about 70% FTE) will include:
Act as primary support for four key, external partnership programs: City of Portland's Single Family Can Weight Study, Multifamily Recycling Outreach, and Portland Events Recycling, and the Port of Portland Waste Minimization Team. This includes:
Ensure that CES services are provided in a timely and professional manner and that accurate records are maintained.
Train and supervise student staff (approximately 10, part-time employees).
Supervise and contribute to the completion of project reports with student staff.
Develop and manage timelines, budgets and scopes of work.
Implement all elements of project scopes of work.
Communicate regularly and professionally with external partners.
Track and reconcile project budgets working with DRA.
Outside of partnership programs, work closely with CES Director to provide oversight and operational support for ongoing CES technical assistance, waste audit, and research projects. Potential research projects include measuring and reducing wasted food, and assessing carbon emissions associated with reductions in waste and consumption.
Establish new work programs by scoping operational and budget needs for Materials Assessment projects in response to requests. Identify new opportunities and partners in the Metro area and reach out to them.
Invoice clients and coordinate with accounting staff on quarterly financial reports.
Support for CPS (estimated at about 30% FTE) will include staffing the Executive Seminar in Natural Resources Leadership, a professional education program for mid-career natural resource professionals in public, private, tribal, and non-profit organizations. The program centers on live case studies of complex natural resource issues as catalysts for advanced leadership development and enhanced understanding of governance principals.
Coordinate and secure logistics for three off-site case studies, including lodging, catering, transport, and field visits, including contracting and budgeting processes.
Travel with cohort for three off-site case studies; help facilitate the cohort experience to ensure the 25-30 participants get the most out of the program.
Coordinate the summer capstone session.
Coordinate bi-annual advisory board meetings, and work with director to deliver timely updates to the advisory board throughout the year.
Oversee registration of program year participants; communicate program background, case background, and logistics via email and phone throughout the program year.
Manage program supplies (books, technology, handouts, teaching supplies, certificates and gifts).
In consultation with director and CPS Budget Administrator, manage annual program budgets. Coordinate quarterly budget check-ins with CPS staff and ESP team.
Support logistics for director's scout trips.
Implement tactical evaluation surveys after each case, and substantive evaluation surveys at the beginning and end of each program year.
BA/BS with 3+ years of related experience.
Knowledge and experience with policy and operations regarding: waste reduction, materials management, recycling, food waste, and composting.
Experience with project management with multiple subordinate staff.
Ability to initiate negotiations of contracts with public and private partners and organizations.
Willingness and ability to travel locally and nationally in support of program operations.
Possession of a valid State-issued driver’s license.
Successful completion of a background check.
Master's with 1+ year of related experience.
1-3 years experience with waste audits or in materials management field.
Knowledge of and experience with natural resource issues and policies.
Experience managing program budget with multiple sources of revenue, setting and reconciling project budgets or able to learn quickly.
Experience planning and managing complex program support logistics including group travel, lodging, catering, and facility scheduling.
Proactive and enthusiastic to develop new partnerships.
Exceptionally detail oriented.
Knowledge of basic research study design.
Knowledge of or ability to learn basic website content management and social media communications.
Experience working with tribal governments.
Internal Number: 28599
About Portland State University
Located in Portland, Oregon, one of the nation's most livable cities, the University's innovative approach to education combines academic rigor in the classroom with field-based experiences through internships and classroom projects with community partners. The University's 49-acre downtown campus exhibits Portland State's commitment to sustainability with green buildings, while many of the 124 bachelor's, master's, and doctoral degrees incorporate sustainability into the curriculum. PSU's motto, "Let Knowledge Serve the City," inspires the teaching and research of an accomplished faculty whose work and students span the globe. PSU seeks talented individuals who understand our values and strategic goals and enjoy sharing ideas and collaborating in an environment of mutual respect to achieve those values and goals. We are committed to leading through engagement and seek individuals who support this strategy. Engagement describes Portland State's collaborative approach to the exchange of knowledge and resources with local, regional, national, and global partners for mutual benefit of students, faculty, and the community. As a component of the Diversity Action Plan and the President's... Strategic Mission of achieving global excellence, Portland State University strives to become an institution that is recognized nationally and internationally for the accomplishments of its faculty, the reputation of its programs, and the preparation of it students as world citizens. For more information visit http://www.pdx.edu/about-portland-state