Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.
Office Manager - School of Foreign Service (SFS)
The Office Manager manages the day-to-day operations of the School of Foreign Service (SFS) Dean's Office and serves as a resource on matters relating to daily operations for staff across the School. Duties include but are not limited to:
Dean's Office Management
Manages all 301, 232, and other Dean's Office facilities, including common space, McGhee Library, offices, balconies, and office equipment (computers, printers, copiers, faxes, phones, shredders, etc.). Works with Facilities Management, University Information Services, Xerox Contractors, and Custodial Management to ensure routine maintenance and on-call service when needed.
Maintains general administrative files in digital format in accordance with university record retention policies.
Manages budget and procurement for the office.
Serves as Manager in GMS. Recruits, trains, hires, evaluates, and terminates student employees for staffing the front office for the Dean's Office and Undergraduate Program. Ensures selection of students appropriate to the job.
Serves as primary representative of the SFS Dean's Office and BSFS. Receives visitors and callers of all types, including current students, prospective students, parents, GU staff and faculty, external constituents, and distinguished guests of SFS.
Central Services Management
Manages key inventory, distribution, and control for all SFS spaces in the Intercultural Center. Develops accountability and control policies, working with Associate Dean for Finance and Administration.
Updates SFS staff directory. Maintains electronic distribution lists for all SFS staff and physical mail lists for all SFS staff and faculty. Manages daily mail receipt and deliveries to any necessary location.
Manages all SFS mobile accounts. Performs regular audits of Pinnacle charges across SFS. Works closely with SFS Finance team to accurately allocate centrally billed charges (i.e. Xerox, Pinnacle) to individual programs.
Serves as an ombudsperson to employees who are seeking the support or intervention of the Dean's Office on matters related to facilities, procurement, and other administrative issues.
At least 2 years of office management experience, preferably in a university setting
Excellent interpersonal and written communication skills, and a strong orientation to detail, deadlines, and customer service are expected
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Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation) , disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: JR05747
About Georgetown University
Established in 1789, Georgetown is the nation's oldest Catholic and Jesuit University. Georgetown is one of the world's leading academic and research institutions, offering a unique educational experience that prepares the next generation of global citizens to lead and make a difference in the world.