UW Medicine's IT Services department is looking for an outstanding Project Manager! Are you experienced managing mid- to large-scale projects that can affect the lives of hundreds or even thousands of people? Do you have experience leading Healthcare IT projects and believe technology can be a transformative tool to improve workflows and outcomes? If you'd like to be a part of the movement to improve the health and well-being of your family and friends then we would love to speak with you!What are we looking for?Patients Are First focusCustomer service mindsetInterpersonal skills and teamworkResults-oriented attitudeCommitmentAdaptability and flexibilityWhat are the perks?Medical insurance at reasonable rates with TEN plans to choose from!Dental Insurance at no cost to you OR your dependents!10 paid holidays AND one personal holiday every year!Generous amounts of vacation and sick leave that you can feel good about taking!TWO Retirement plans to choose from – one even matches 100% of your contributions with immediate vesting!Voluntary Investment program to save more towards your retirement!Deferred Compensation program to save even MORE towards your retirement!Dependent Care Assistance program!Long Term Disability insurance!Life and Accidental Death and Dismemberment insurance!U-PASS transportation program and discounted parking!Tuition Exemption program!Housing Resources and home buying options!Auto, home, renter, and boat group insurance!Valuable membership and merchandise discounts!Federal student loan forgiveness under the Public Service Loan Forgiveness (PSLF) program!For all of the specific details on these benefits and more, please click here.The projects will be clinical technology projects such as those that involve: Epic and Cerner clinical applications New clinic and facilities projects (IT-related components) Pharmacy-related applicationsThe Project Manager will work closely with user representatives, other ITS teams, operations staff, and other project team members to initiate projects; develop and maintain project plans, schedules, and other project management document; plan and direct business processes and data analysis; user requirements and functional specification development; configuration and functional testing; and solution implementation. Will be accountable for the project processes and ensuring that project management best practices are followed. PMs play an essential role in working with other team members, other ITS resources as well as stakeholders from clinical and hospital operations in managing, facilitating and participating in projects. The PM communicates responsibilities and expectations to team members; manages schedule, scope, and budget; identifies and manages project issues, risks and decisions; ensures quality project deliverables and outcomes; and manages integration and consistency of all components of projects. UW Medicine is made up of a complex set of multi-disciplinary clinical, business, and administrative workflows across care settings. The system environment within UW Medicine includes multiple departmental systems, stand-alone and interfaced to multiple clinical and non-clinical data repositories. An understanding of the systems and their integration with assigned projects is critical to the PM's success. The solutions that the PM may be responsible for managing include but are not limited to Cerner, Epic, GE, SAP BusinessObjects, Amalga, and Cloverleaf Interface Engine.Responsibilities include:Lead Project Initiation and Planning Phases of Projects (15%)Using standard tools and templates, facilitate initiation and planning for assigned projects. Ensure completion of standard deliverables, as appropriate. Fulfill roles of facilitator and task manager. Specific duties and deliverables include, but are not limited to:Develop project charter to capture project definition and get sign-off from project sponsor(s) and principal stakeholdersOrganize work required to accomplish project's scope and objectives Work with resource managers to estimate and assign project resourcesDefine and communicate project organization chart with clear project roles and responsibilitiesDevelop plans, as appropriate, around specific work threads (e.g. environment plan, training plan, test plan, communicaton plan) Develop resource-loaded schedule that will be used for baselineComplete project tool set-up with assistance of PMO/Portfolio Services (Project Server, SharePoint)Actively Manage Project Issues and Risks (15%)Using standard issue and risk management guidelines, actively manage project issues and risks in the tool throughout the project lifecycle. Specific duties include, but are not limited to:Facilitate initial risk assessment in Planning phase, document and develop risk response plans for key project risksEncourage active risk and issue identification, prioritization/severity, and management using Risk and Issue LogsCommunicate issues and resolution steps, risks and response plans to ITS leadership, project team, project sponsor(s), and stakeholders, as appropriateManage Scope, Schedule and Budget for Assigned Projects (15%)Assuming responsibility for triple constraints throughout project lifecycle. Specific responsibilities include:Ensure time tracking compliance and accuracy for project by project team per PMO policy Track actual labor effort to forecast effort and is able to speak to variance on a monthly basisTrack budget spend (internal labor hours, external labor hours, hardware/ software dollars) throughout project lifecycleMaintain, update, and communicate project schedule throughout lifecycleIdentify and manage project changes to ensure approved scope boundaries are observed and any deviations go through the change management process per PMO Change Request Policy Ensure that scope changes are in alignment with overall project objectivesLeverage scheduling best practices (e.g. fast tracking, crashing) to optimize project timeline, where appropriate Precept Grade 9 PMs on Grade 9 responsibilitiesCommunications, Customer Relationships, and Progress/Status Reporting (15%)Develop and maintain a service-oriented relationship with project sponsor(s), organization leadership, principal stakeholders, and project team. Communications, relationship development and progress/status reporting to include:Provide regular status of current efforts, achieved milestones, and current risks and issues in month-end status reports and customized for multiple meeting forums, as appropriateReport project progress relative to the planned progress including a variance explanationFacilitate regular project team meetings with agendas and meeting minutes Maintain and execute on project communications plans and adjust communications style and content to the audience Maintain project SharePoint site within pre-defined standardsManage Execution of Projects Within Standard Project Framework (10%)Using standard tools, templates, policies and procedures, manage projects and complete deliverables, as appropriate. Specific duties and deliverables include, but are not limited to:Ensure thorough documentation needed for project (requirements, design, and build/configuration)Ensure execution of test plan, e.g. ensuring test cases performed are traceable to requirements, managing defects, and reporting on test results Manage execution of project tasks, understanding task dependencies and timeline impactEnsure that QA checkpoints are conducted within appropriate project phase timeframeManage Implementation, Post-Implementation, and Support Transition for Assigned Projects (10%)Lead project and project team through standard Implement and Close phase of the project to include the following:Develop and lead execution of Implementation plan following standard ITS Production Readiness and change control processes Facilitate development of Go/No Go criteria and decision-making process, if necessaryWork with support managers to create new support plans or update existing support plans to include new projectFacilitate formal production support turnover with production support team managementDevelop standard Post-Implementation Review Report to include project metrics and lessons learnedManage Assigned Project Staff in Execution of Project Tasks (10%)Provide direction and demonstrate leadership over execution of assigned tasks by project team members. Delegate tasks with clear expectations of deliverable scope, quality and timeline constraints, as well as the tools and processes that should be usedEnsure high quality and timeliness of work produced by assigned project staff, and escalate exceptions, as appropriateProvide input, as requested by resource managers, on team members' performance for inclusion in personnel evaluationsMentor assigned project staff in discipline of Project Management Monitor resource utilization, and adjust resource estimates as neededManage Vendor Execution and Deliverables (5%)Work with vendor engagement leads at the outset of the project to ensure mutual agreement on working relationships and details including:Define and publish clear roles and responsibilities for vendor project team Define deliverable responsibilities with agreed timelines to align with contractual obligations Monitor vendor performance and escalate exceptions, as appropriateProvide input on vendor contractor performance as requested by vendor engagement lead and/or Assistant Director of the PMOApprove for payment vendor time spent on fee-for-service (time and material) agreements and/or coordinate with appropriate leadership on fulfilment of payment milestones on fixed fee agreementsContribute to PMO Standards, Culture of Project Management and Other Project Office Activities (5%)Provide active input to continuously improve PMO standards to best meet the needs project sponsor(s) and stakeholders as well as to support PMO objectives of increased quality and time-to-production while reducing project variability. Specific duties include, but are not limited to the following:Develop and refine PMO standards as assignedParticipate in PMO internal projectsPromote PMO standards and project management discipline to team members and stakeholders Provide input to FY budget planning as requestedWhat you'll bring to the table: (minimum requirements) Bachelor's degree in a health-care oriented profession, a technology field, a business-related field, or other disciplines that demonstrate analytical or communications abilities.3+ years' experience must include:3+ years of experience serving in a project team leadership role with responsibility for managing vendor-packaged software deployment projects and/or process improvement projects3+ years of experience effectively working with multiple, diverse stakeholders in a complex project environment 3+ years of experience managing project work and/or work of others within an established standard project lifecycle framework.3+ years proven experience in a project leadership role with progressively complicated projectsExperience with MS Office tools: Project, Word, Excel, Visio, and OutlookIdeally, you'll also have: (desired skills and experience)Academic Healthcare and/or Pharmacy experienceProject Server or other PPM tool experienceFamiliarity with technical architecture, including applications, servers, databases and networksContinuous Quality Improvement training and experience leading quality improvement teamsCertification in and/or familiarity with Cerner Millennium or Epic Hyperspace applicationsFive years of experience in a formal project management role managing large-scale (10,000 hours), multi-disciplinary projects within a complex environmentExperience working as a PM within a PMO that has a standard set of project tools and templatesFormal training and/or certification on PMBOK-based project management techniquesWhat are some of the other tidbits that you might want to know?The individual in this position is expected to work normal daytime hours. However, significant off-hours and weekends may be needed to resolve problems and during implementation and maintenance activities. This individual is also expected to be available for call on a 24x7 basis as needed.Because of the physically separated sites for UW Medicine, this position requires the ability to quickly access sites, using personal means of transportation. Travel to/from includes, but is not limited to, UW Medical Center, Harborview Medical Center, Northwest Hospital, downtown Seattle, UW Neighborhood Clinics, and other facilities which are affiliated with UW Medicine.Ability to communicate clearly in English, both verbally and in writing.This advertised job posting may not include the complete official job description for the role.The application process for UW Medicine positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process (i.e. Work Authorization, Criminal Conviction History, Cover Letter and/or others). Any assessments that you need to complete will appear on your screen as soon as you select
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