Manages and administers the program budget for the Department of Physician Assistant Studies.
Supports the Program Director, Academic Coordinator, Medical Director, Director of Clinical Education, and Faculty in managing, administering and coordinating the operations of the Department of Physician Assistant Studies.
Supervises department staff and graduate assistants.
Coordinates departmental events.
Serves as program liaison to all other programs, departments, and external contacts.
PRINCIPAL DUTIES AND RESPONSIBILITIES Budgetary (30%):
Develops and maintains program budget systems (personnel and operating) and monitors finances within allocated resources.
Maintains systems for preparation and distribution of payments for term lecturers, lab instructors, guest lecturers, guest patients, clinical sites, extra service pay for faculty and other as necessary.
Prepares and tracks departmental and special fund check requests and purchase orders.
Coordinates and tracks all special funds contributions; maintains separate budgets for grants, fellowships and continuing education workshops; follows accepted security practices and serves as committee member.
Office Management (50%):
Assists Program Director with coordination and implementation of departmental projects including ongoing accreditation processes of data collection and analysis, preparation of reports and maintenance of the ARC-PA Program Portal, student and faculty research programs, community outreach, interprofessional engagement, curriculum studies and revisions.
Analyzes, develops, implements and monitors administrative office support systems; develops office policies and procedures; establishes, coordinates and monitors database systems for accurate department records of faculty, adjunct faculty, lecturers, alumni and department accomplishments, course syllabi, schedules, student files.
Directs the planning, preparation and set-up for applicant interviews, new student orientation, graduation, and other program-related events; develops and produces brochures, recruitment materials, and specialty flyers for program activities and events.
Serves on the Admissions Committee for the PA Program and interfaces with the Office of Student Enrollment Management and Student and Alumni Affairs as coordinator.
Supports the work of the Program Director, Medical Director, Director of Clinical Education Director of Academic Education, and program faculty.
Serves on program or Institute committees and the IHP Staff Council as a representative of the Department of Physician Assistant Studies.
Interfaces with IHP administration to maintain up-to-date PA Program webpage information.
Facilitates protocols for and documents grievance reports and disciplinary action.
Maintains all department files including faculty, student, curriculum, and accreditation records
Clinical Education Support (20%):
Collaborates with Clinical Placement and Systems Analyst in the development and operation of department preceptor support and continuing education programs as department liaison; assists Program Director, Director of Clinical Education, and faculty with related site and preceptor recruitment efforts.
Collaborates with the Director of Clinical Education and Program Coordinator to manage all communications and records related to clinical sites and preceptors.
Other duties as assigned by supervisor.
EDUCATION AND EXPERIENCE QUALIFICATIONS
3-5 years office experience; financial and/or project management a plus.
Bachelors required; Masters in Business of related field desired.
SKILLS/ ABILITIES/ COMPETENCIES REQUIRED
Administrative Skills : Budgetary expertise. Strong management/supervisory skills. Office Management experience. Commitment to quality customer service. Systems Development and management knowledge. Critical thinking and solution-oriented problem solving skills. Excellent interpersonal skills. Detail-oriented project management and creativity in designing processes. Excellent verbal and written communication skills. Excellent organizational skills. Ability to be flexible, juggle and prioritize multiple projects simultaneously. Ability to handle confidential information with discretion. Ability to develop templates, organize technical information, and maintain functional schedules.
Technical Skills : Knowledge of the Microsoft Suite and demonstrated ability to learn new data management systems. Knowledge of internet navigation and research.
Physical Capabilities : Ability to operate office equipment (i.e., use a keyboard, copy machine, fax machine). Ability to be mobile throughout the building and able to lift 10-20 pounds. Adequate personal mobility to move between Institute buildings in a reasonable amount of time carrying objects.
EEO Statement The MGH Institute of Health Professions is an equal opportunity employer and is committed to enhancing the diversity of its faculty and staff. We welcome nominations and applications from individuals who would bring diversity of experience, thought and practice to the Institute's research, teaching and clinical missions. Applications from protected veterans and individuals with disabilities are strongly encouraged. Partners Healthcare System Inc. is acting as an Employment Agency in relation to this vacancy.
Internal Number: 3081602-1435_1547240461
About MGH Institute of Health Professions
MGH Institute of Health Professions, founded by Massachusetts General Hospital in 1977, is an innovative and independent graduate school in Boston that is a member of Partners HealthCare. A progressive leader in developing comprehensive models of health care education, the MGH Institute prepares advanced practice professionals in the fields of nursing, physical therapy, occupational therapy and communication sciences and disorders through a distinctive combination of academic study, clinical practice, and research. More than 1,200 students are enrolled in graduate level and certificate programs, with an increasing number of courses available online. The Institute is accredited by the New England Association of Schools and Colleges (NEASC).