The Logan Center Events Manager oversees operations intake and provides scheduling and event support, including, but not limited to, Suite 122 front desk management, scheduling assistance, information systems management, invoicing, and supervising Operations Student Assistants staff. Reporting to the Assistant Director of Events and Operations, the Events Manager will also work closely with community partners and colleagues across UChicago Arts, non-arts University departments and external organizations.
This is a full-time benefits eligible position and includes regular work on evenings and weekends.
Assume primary responsibility for supporting Logan Center operations intake and serve as primary Logan Operations liaison for University non-arts departments and external organizations.
Manage walk-in inquiries regarding Logan Center resources and provide intake support to assist users in utilizing the Logan Center.
Work with University non-arts departments and external organizations on space scheduling, cost estimating, site visits, production requirements coordination, Logan staffing resource needs, event timelines and invoicing.
Support facilities management of other user groups (students, arts core departments, etc.) including, but not limited to, space requests, music locker assignments, etc.
Work with the Assistant Director of Events and Operations with events management and Logan Center schedule maintenance.
Input events and information into and maintain the Operations calendars including Ad Astra and production schedules.
Creation and distribute building setup notes per event to ensure successful implementation of Logan Center events.
Provide on-site event supervision for assigned events
Work with the Assistant Director of Events and Operations to co-manage part-time student Operations Assistants.
Train Operations Assistants on effective event and building support, focusing on Front of House operations.
Determine appropriate staffing per event and building needs and schedule Operations Assistants accordingly.
Support Operations Office Management and Logan staff-wide events
Process Journal Entries (account transfers) for all Logan Center space uses via the Universityâ™s FAS system
Order and stock general office supplies for Logan Center staff and manage Suite 122 copier/printer
Work with Logan Security staff to oversee Shipping & Receiving area access for USPS, UPS, FedEx, Amazon, UC Faculty Exchange, etc. deliveries
Coordinate Logan Center staff-wide events (invitations, event coordination, etc.) and occasional retreats, etc.
Serve as a member of the Logan Center staff, assist the Director of Facilities and Operations in project management, represent the Logan Center at various arts-related and administrative committees, and other duties as assigned.
Decisiveness and Accountability
Partnership and Collaboration
Education, Experience, or Certifications:
Bachelorâ™s degree required.
2-3 years of operations or events experience required, 3-5 years preferred
Technical Knowledge or Skills:
Ability to communicate effectively with colleagues and clients via oral and written communications required.
Excellent customer service skills required.
Must be able to work independently and complete assignments on time.
Ability to translate the goals and needs of the University of Chicago community and work with students, faculty, staff, and community partners in a wide variety of situations required.
3 years of experience in a range of visual and/or performing arts practices and art production processes preferred.
Flexibility to work evenings and weekends required.
Organizational and human relations skills with ability to collaborate well and supportively and cultivate good relationships with various constituencies.
The temperament to work with a diverse and demanding population is expected.
Must be self-directed and self-motivated, able to set goals and develop projects.
Clear, effective, and tactful oral and written communication skills; ability to handle sensitive information with discretion.
Ability to prioritize and execute multiple tasks simultaneously, with an ability to view a project in its entirety.
Ability to learn through practice
Must be comfortable taking initiative, thinking creatively through challenges, and gracefully implementing resolutions
Facilities & operations management of an 180,000 square ft. facility requires the ability to conduct regular building rounds and, at times, stand for extended periods of time.
Considerable office work.
Occasional pushing and lifting of equipment and packages. Some light lifting (up to 25 lbs.) is required.
The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not an exhaustive list of all duties and responsibilities associated with it. The University of Chicago is an Affirmative Action/Equal Opportunity Employer.
NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
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Internal Number: JR03792
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