This position is within the University of Minnesota’s Institute for Translational Research in Children’s Mental Health in the College of Education and Human Development, specifically supporting Ambit Network and its partner project, the Center for Resilient Families (CRF). Ambit Network, a member of the National Child Traumatic Stress Network (NCTSN), is a community-university partnership focused on the treatment of trauma-related disorders among children exposed to violence and related risks. Ambit works with partners across Minnesota and the United States, including the State of Minnesota, mental health providers, culturally specific and mainstream social service providers, supportive housing agencies, schools, police, and child service systems. Ambit helps these partners implement evidence-based trauma treatment models by providing training through the Learning Collaborative (LC) model, which includes in-person training, consultation calls, and technical support and client monitoring.
This position provides general administrative support to staff engaged in meeting these goals. Specifically, the Program Assistant provides administrative, logistic, and data entry support for trainings, workshops, Learning Collaboratives (LCs), and federal reports.
Data Entry (60%)
Process clinical assessments, including intake of assessments and data entry into established local RedCap database. Clinical assessments are gathered from clinicians across the United States who are being trained through Ambit/CRF’s Learning Collaboratives.
Enter fidelity data from clinicians and coaches in local and national databases. Fidelity data are gathered to ensure treatments are being implemented consistently.
Communicate with stakeholders to ensure data entry deadlines, including assessments and fidelity reports, are completed in a timely manner.
Review data for accuracy and correct any data entry errors.
Communication and Reporting (20%)
Respond to general questions from CRF stakeholders regarding databases, general tools, and documents.
Field questions from clinicians on how to submit assessments.
Generate and print reports from databases.
Send clinical reports for timely feedback of assessment results to LC clinicians.
Assist the Learning Collaborative Coordinator in preparing for LC trainings by collating and copying training materials and attending to other administrative details.
Assist the Project Manager with planning for the annual Ambit Network Conference.
Assist the Project Manager with planning Advisory Board meetings, including scheduling, arranging space, and making travel arrangements as needed.
Provide clerical support for Ambit Network/CRF activities, including printing, copying, filing, and mailing documents.
Provide clerical support for Ambit Network/CRF by answering and/or forwarding phones and email inquiries, assisting visitors, etc.
Other administrative/clerical duties as assigned.
High school diploma/GED and one year of office/clerical experience. Training/education may substitute for some of the experience
Experience with the Microsoft Office suite of applications (specifically Excel and Access), database systems like REDCap, and data analysis applications such as SPSS
Experience working on research studies involving data entry and management
Demonstrated excellent interpersonal and time management skills
Experience with children’s mental health, implementation science, or community outreach
Previous experience working independently and as a team member
Excellent communication and organizational skills
Experience planning and executing events, particularly trainings or seminars
Experience with clinical assessments including the UCLA PTSD Reaction Index, Trauma Symptom Checklist for Children, and Strengths and Difficulties Questionnaire
Previous experience with REDCap and SPSS
Internal Number: 328353
About University of Minnesota, Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.