This position coordinates and oversees OHSU Facilities projects and operations at satellite clinics throughout the Portland Metro area to ensure a high level of business continuity and compliance with local AHJ\u2019s and CMS requirements. This individual will coordinate and work collaboratively with landlords, their third party property management firms, and Campus Development to ensure lease terms and service levels are understood and followed. The projects will relate to overall infrastructure program and are complex in nature and will rely on multiple trades or external contracts.
Through contracted service providers, internal OHSU service partners, and the Facilities Maintenance team, this position will plan, organize, direct, and execute work in a safe and timely manner. This position will engage in tenant improvement projects and collaboratively work with clinic managers and project managers to provide input on building systems and operational needs. This position will develop and maintain a multiyear inventory of capital needs at each site and will coordinate with internal teams through the capital budgeting process.
Project & Maintenance Management:
Works with customers and other stakeholders to determine scope of work for projects & future maintenance needs. Obtains fiscal approval and executes contracts.
Independently manages contracted efforts, including coordination and communication with affected customers, follow-up on contracted work to ensure high quality project completion, and review of invoices to ensure appropriate billing.
Coordinates projects and maintenance in compliance with all applicable codes, standards and policies; including, but not limited to CMS, OSHA, and authorities having regulatory jurisdiction.
Assists supervisor in developing key building and system performance indicators. Including, but not limited to, operating cost per square foot, customer satisfaction, work order information (completion, aging, etc.).
Continuously monitors and improve service quality and efficiency, including regular building rounds, process auditing, and customer feedback.
Communicates frequently and proactively with stakeholders regarding status, impacts, and risks. Engages customers in overcoming obstacles and takes ownership of risk mitigation and escalates issues appropriately.
Meet with customers (internal, external and across missions) regularly to discuss positive and constructive customer service feedback.
Budgeting & Reporting:
Monitors budget expenditures monthly or more often as needed. Works proactively to ensure department stays within expected financial targets.
Coordinate team efforts to put together budget requests for capital and operating budgets, including cost/benefit analysis, project justification, and visual presentation materials (ie. Power Point).
Safety and Compliance Management
Directs contractors and internal staff to administer safety procedures and enforce them in the field. Delivers a safe work environment for the field craft. Uses OHSU and OSHA safety requirements to prevent incident and injury.
Enforces safety rules and policies.
Stay current on regulations, codes and standards associated with healthcare facility maintenance, including networking with peer facilities.
Attend departmental meetings and training.
Work with supervisor to develop and accomplish professional development goals.
As the state's only health and research university, OHSU brings together patient care, research, education of the next generation of health care providers and scientists and community service to improve the health and well-being of all Oregonians.The university is a conduit for learning for more than 2,800 students, providing training to interns, residents and fellows in postgraduate medical and research. It is the only place in Oregon that grants doctoral degrees in medicine, dentistry and nursing. OHSU cares for more than 251,000 patients each year from around the region and takes a leadership role in contributing to solutions involving the health of the state and the nation, such as health care access and transparency, ethics and workforce shortage. Beyond providing critical health care services, quality education and cutting-edge research, OHSU also is a key economic and social force in the Northwest. With an annual operating budget of $2.06 billion and more than 14,000 employees, OHSU is Portland?s largest employer. Its size contributes to its ability to provide... many services and community support activities not found anywhere else in Oregon. For more information visit http://www.ohsu.edu/xd/about/index.cfm