Shared Print Operations and Collections Analyst (7399)
University of California Office of the President
Requisition Number: 20190011
Appointment Type: Staff - Contract
Personnel Program: PSS-Uncovered
Work Hours: Monday-Friday, 8:00am-5:00pm
Percentage of Time: 100%
Organizational Area: Academic Affairs: Academic Planning, Programs, and Coordination - California Digital Library
Location: Oakland, CA
Posting Salary: $85,000 - $90,000
Position Summary: Shared Print is a collaborative effort of the ten campuses of the University of California and other academic libraries to enable the libraries to meet the information needs of faculty and students in the 21st century through efficient acquisition, sharing and restructuring of physical collections. The Shared Print program assumes a leadership role in planning sustainable cooperative collection development and management initiatives for print collections. The program guides and provides focus for the libraries in formulating strategies, policies and operational approaches to managing physical research collections in a digital age.
Reporting to the Shared Print Manager, the Shared Print Operations and Collections Analyst coordinates existing and emerging shared print initiatives among the University of California Libraries and other extramural partners. Working with more than 65 institutions in the western region of the U.S., the Analyst supports the UC Shared Print program, the Western Regional Storage Trust, and new collaborative initiatives emerging from these programs.
The Shared Print Operations and Collections Analyst facilitates development, implementation and revision of operational policies and guidelines used by many libraries. The successful candidate analyzes collections, working with data, senior library administrators and subject librarians, to propose and facilitate UC and regional retention decisions and other collection management decisions. The Analyst is an excellent communicator, capable of guiding groups in complex technical and cross-institutional issues to arrive at common practices. The Analyst serves as a main operational contact for shared print projects among many libraries and storage facilities.
This is a three (3) year contract position.
CDL welcomes and encourages diversity and seeks applications and nominations from individuals from underrepresented groups. CDL seeks to recruit and retain a diverse workforce as a reflection of our commitment to serve the people of California, to maintain the excellence of the University of California, and to offer our students richly varied disciplines, perspectives, and ways of knowing and learning.
Special Conditions of Employment:
Other Special Conditions of Employment: This is a three-year contract appointment.
Successful completion of a background check is required for appointment to this critical position.
Job Close Date: 2-14-2019
Duty 1: Manage operations for existing shared print programs, including coordination of archive holders, operational policies, statistics and reporting. Serve as the organizational expert on shared print operational policies, monitor and analyze use of them, and assist staff at institutions in interpreting and implementing them. Policies include shared print metadata disclosure, validation standards, access, resource sharing and discovery.
Lead, facilitate and/or participate on collections and operations committees and working groups. As a technical leader, work with libraries to analyze and solve unprecedented problems in implementing collaborative efforts, consulting with senior library administrators. Develop proposals for new or modified operational polices to achieve community goals as well as transition plans for consortial implementation.
Collaborate with external partners, including other libraries, regional shared print programs and service organizations such as OCLC on shared print policy issues and operational models. Represent shared print programs when coordinating changes with other external partners and providers. Function:Operations Management Percent: 30
Duty 2: Analyze and evaluate library print holdings, publication status, and other data to facilitate evidence-based retention and shared acquisition decisions for print resources among library collection development staff.
Identify, extract, compile, visualize and present data in reports. Normalize data and design templates for collection and use of uniform data.
Using advanced expertise in collection management and library technical services and an understanding of organizational goals, advise and coordinate with technical service, storage facility and technology systems managers to implement selection, acquisitions and inventory management models. Function:Collections Analysis and Decision-Support Percent: 40
Duty 3: Provide customer service, project management and communications support for shared print communities, including collaboration, negotiation and coordination among senior administrators in those communities. Serve as the primary contact for routine shared print operations for participating libraries.
Evaluate, select and implement communication modes and software to convey program benefits, progress, and key operational elements.
Provide project management and tracking for individual initiatives. With assistance, manage and design collaboration and communication mechanisms including website, wiki, email list, membership rosters, staff contacts and member access to tools. Function:Communications and Customer Service Percent: 15
Duty 4: Administer, evaluate and coordinate collections analysis, decision-support and related collection management tools and services on behalf of groups of libraries.
Develop functional scope and requirements for modifications to existing and new systems capabilities to facilitate collection decisions. Prototype approaches and methods. Evaluate systems and tools in the marketplace. Function:Systems and tools Percent: 15
Job Requirements Bachelor's degree and 5 years' experience working in a library setting in a collections, technical services, or systems capacity, or an equivalent combination of education and experience.
Thorough knowledge of library cooperative collection development, cooperative collection management and/or cooperative technical service options and goals.
Thorough knowledge of library bibliographic data, metadata standards and publishing histories for collection management purposes, including potential changes through the life cycle of a serial publication (title, ISSN, publisher changes, forms of electronic availability).
Thorough knowledge of cooperative collection management strategies for monographs and of metadata for single volume and multivolume monographs.
Expert analytic skills as demonstrated by the ability to draw conclusions in a logical, systematic way from complex data. Ability to combine, manipulate and normalize large datasets from diverse sources for purposes of querying and analysis.
Ability to derive and synthesize patterns from disparate sources of information, and graphically present summaries, findings, key characteristics and relationships in order to model options for and guide senior administrators' group decisions.
Expert Excel skills, proficiency with MS Office suite.
Evaluate, select and implement communication modes and software to convey program benefits, progress, and track key operational elements.
Excellent written and verbal communication skills, with a very strong customer service mindset. Excellent tact, diplomacy, discretion and ability to influence, when working with clients and senior administrators.
Ability to effectively coordinate efforts within CDL or with staff at other organizations, as an operations leader, committee chair or participant. Coordinate remote partners, administrative staff, other analysts and programmers. Make decisions and provide guidance on operational aspects to facilitate the work of others.
Advanced skills in project management for discrete, small to mid-size projects. Strong organizational skills. Highly self-directed with demonstrated ability to plan assignments for self and committees. Ability to monitor progress, balance and negotiate priorities, report operational progress, and adjust.
Ability to readily grasp organizational and programmatic goals, request and seek clarification, gather evidence for and develop proposals or recommendations to advance a new collections or technical service approach or modify an existing one. Develop scenarios for operational change for consideration by others.
Ability to travel to libraries, storage facilities, conferences and give presentations. Required
Master's Degree in Library and/or Information Science or a related discipline.
Experience with developing rubrics for triaging library preservation resources, assessing electronic availability and/or rights status of publications.
Experience with communications software for data visualization, website development, surveys, webinars, email list, wiki and other customer service relationship software.
Familiarity with organizing digitization projects. Preferred
About us The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the corporate headquarters to the ten campuses, five medical centers and three Department of Energy National Labs and enrolls premier students from California, the nation and the world.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age or protected veteran status.
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About University of California Office of the President
The Office of the President is the systemwide headquarters of the University of California, managing its fiscal and business operations and supporting the academic and research missions across its campuses, labs and medical centers.