Directs the administrative, business, financial, operational, grants, and human resources activities of while leading objectives and initiatives that reinforce MCW’s position as a leading innovator in healthcare through its academic and scientific missions. Efficiently allocats material and intangible resources to create an operating environment that recruits and retains the highest quality faculty and staff. Demonstrates a commitment to continuous improvement related to compliance with regulatory and internal policies, departmental resources, and department performance.
Reports to (title):
Direct Reports (title):
Collaborates with (title):
Full-time role with expectations for coverage during core business hours and flexibility required as necessary to accommodate business needs.
Planning & Managing Vision/Purpose
Ensure alignment of individual goals with mission, vision, strategy and goals of team and institution. Inspire engagement of individuals to the ‘big picture’ through compelling messages about future direction of the institution. Interpret how the institutional vision is linked to individual contributions.
Motivating Others & Building Effective Teams
Positively affect the behavior of others, motivating them to achieve professional satisfaction and high performance through collegiality and collaboration. Recruit, hire, promote and maintain a diverse workforce that contributes to team success. Foster an inclusive workplace through respect and commitment to the values of inclusion and equity; seek out and incorporate varied perspectives into decision making.
Education & Leadership Development
Participates in design, development and/or evaluation of instructional materials, methods, courses or programs. Identify and invest in emerging talent to support development. Prioritize development experiences for individuals and foster a culture of learning. Serve as a champion of others through ongoing coaching and mentorship.
Creativity & Innovation
Champion creative thinking among all team members to advance innovative contributions to missions. Cultivate innovation by fostering an atmosphere of discovery and ensuring availability of appropriate resources.
Stewardship & Institutional Citizenship
Identify opportunities to improve and promote quality within area of influence. Be an active and thoughtful participant in institutional initiatives, meetings and committee work. Ensure financial stability by conserving and using resources in an efficient and cost effective manner across all MCW missions. Serve as an advocate for your area of responsibility as well as institutional priorities. Develop and maintain professional affiliations.
Directs, supervises, and coordinates funcitons and activities of one or more departments, institutes, centers, divisions, and / or programs.
Develops, implements, interprets and monitors adherence to organization and department policies, objectives, and operating procedures.
Oversees human resources, compliance, grants, contracts, and financial management of the overall business unit.
Represents the department on business and/or faculty affairs related to the institution and community.
Develops, audits, and approves budgets and financial reports for grants, appropriations, endowments, and funding.
Coordinates and leads department initiatives related to employment, benefits, and training collaborating with the Office of Human Resources.
Oversees review, approval, and reporting of expenditures related to clinical, scientific, research, and community services as well as allocation of space and implementation of systems. Oversees human resources actions related to employee selection termination, salary, and disciplinary actions and decisions.
Leads changes necessary to reach financial goals. Selects and directs business unit leadership and represents the department and institution as a whole to external authorities and constituencies.
Responsible for the development, implementation, evaluation, and growth of department administrative operations to include information systems, contract development and negotiations, as well as system design and development to support all department functions.
Inspires department by reinforcing MCW Code of Conduct, MCW values and missions, employee engagement, performance, and productivity to enhance departmental effectiveness.
Identifies and leads objectives and coordinates with Department Chair, affiliates, Faculty, and committees to implement change and development.
Preferred Field of Study:
Business Administration or Healthcare Administration
Total Department FTE Employment
Operating Budget ($Mil)
Up to $50
Department Group (Basic Science, Clinical, Center / Institute, or Administration)
Administration & Management – knowledge of business and management principles required for strategic planning, resource allocation, human resources administration, leadership, and performance management of people and resources.
Human Resources – knowledge of principles and procedures for recruitment, selection, talent development, compensation, benefits, and information systems.
Psychology & Counseling – knowledge of human behavior and behavioral motivators required to accurately recognize differences in ability, personality, learning, and motivation in order to effectively counsel and lead direct reports.
Communication & Media – knowledge of media production, communication, and dissemination techniques, methods, and best practices to effectively communicate information and provide feedback in a timely manner in a variety of forms.
Grants, Contracts, and Research Administration – knowledge of pre-award, post-award, and compliance considerations regarding grants and contracts necessary for providing feedback related to proposals and coordinating resources.
Tools & Technology – knowledge of desktop and mobile computers and technology as well as department specific analytical and scientific software. Understands database, enterprise resource planning (ERP) software, project management software, word processing software, and spreadsheet software.
Critical thinking skills – uses logic and reasoning to identify the strengths and weaknesses of alternative solutions or approaches to solve problems.
Speaking – applies knowledge of communication to speak in small to large groups to effectively inspire, persuade, or inform all relevant stakeholders.
Judgment and Decision making – effectively considers relative costs and benefits of deicisions and anticipates scenarios in order to reach the most appropriate decision.
Oral comprehension and expression – ability to exchange information presented verbally in a manner that can be understood at multiple organizational levels, aptitudes, and levels of experience
Written comprehension and expression – ability to form, deliver, and receive ideas presented in writing in a manner that can be understood at multiple organizational levels, aptitudes, and levels of experience.
Problem sensitivity – ability to anticipate when barriers or obstacles might arise and then proactively taking action to removing barriers or workplace challenges.
Frequently required to maintain a stationary standing or sitting position for extended periods of time.
Occasionally repositions self to move equipment or materials.
Manual dexterity requires operating standard office equipment and word processing with regular speed most of the workday.
Risk of exposure to contaminants is low.
Risk of contact with airborne or blood borne pathogens / disease is low.
Risk of exposure to extreme temperatures (hot or cold) is low.
Job requires continuous speech clarity and auditory attention.
Ability to distinguish colors regularly required.
Occasional depth perception acuity required.
Continuously works indoors in an environmentally controlled environment.
Rarely works indoors in environmentally uncontrolled environment.
This job is rarely exposed to moderate or extreme weather outdoors.
Diversity, Affirmative Action, Equal Employment Opportunity, and Confidentiality Statement
Employment in this position may be contingent upon successfully completing a background and criminal history check, caregiver background check in accordance with the Wisconsin Caregiver Background Check Law, physical examination, and / or driving record check. The Medical College of Wisconsin is an affirmative action / equal opportunity employer and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, veteran status, disability, or sexual orientation. The Medical College of Wisconsin defines diversity as a commitment to recognizing and appreciating the variety of individual differences in an environment that promotes and celebrates individual and collective achievement. The diversity of MCW continues to be an important source of innovative ideas and creative accomplishments. Employees that have access to MCW, affiliate, subsidiary, or student data or Protected Health Information (PI), or research protected information are obligated to protect the confidentiality and proper use and access of this information in order to prevent loss, misuse, unauthorized access, unnecessary identification, or security breaches. This job description is not an employment contract and the Medical College of Wisconsin may modify this document at any time.
Internal Number: 2
About Medical College of Wisconsin
Medical College of Wisconsin (MCW) employs a diverse group of thought leaders in science, medicine, education and community engagement working together to build a healthier world. At the core of everything we do is academic medicine, which brings together scientists, physicians, students and community members to solve challenges in health and society. Every study we conduct or patient we see leads to new learning and a continuous cycle of life-changing knowledge.