The Donor and Grant Services Coordinator works with the Program Director and the Director of Fund & Donor Development to ensure the Foundation’s ability to implement grant and scholarship programs and quality donor services. S/he will support the administration and management of the Foundation’s grant and scholarship programs and donor development efforts, including maintenance of the Foundation’s database. The position requires a commitment to advance the mission, vision, and goals of the Foundation.
ESSENTIAL FUNCTIONS OF THE POSITION:
Grant Program Administration
Coordinates development of Request for Proposals for competitive grants
Coordinates grant review process, site visits, grant reporting and notification of decisions
Compiles grant history reports
Processes grant payments and generates payment letters
Scholarship Program Administration
Coordinates development of scholarship applications
Provides outreach to community partners and schools
Coordinates application review process, individual recipient reporting and notification of decisions
Compiles scholarship history reports
Processes scholarship payments and generates payment letters
General Donor Services
Processes fund distributions
Resolves donor services issues
Generates gift acknowledgements and payment letters
Coordinates data clean-up and maintenance
Manages constituent and relationship data within database
Maintains the integrity of the grants and donor database, structure and organized files
Verifies eligibility of organizations, i.e. 501c3 status
Coordinates in updating and enhancing online application system with vendor
Assist with preparation and set-up for committee meetings
Records meeting minutes
Participates in staff meetings as scheduled
Participates in occasional evening and weekend activities and meetings that advance the mission and vision of the organization
Works as a member of a multi-disciplinary staff team to ensure the effective and efficient operations of the Foundation in a manner that promotes the mission, vision, and values of the OPRF Community Foundation
The above statements describe the general nature and level of work performed in the job. They do not intend to be an exhaustive list of all duties, and additional responsibilities may be assigned, as required, by management.
Minimum of a bachelor’s degree in a related field and at least two years of professional work experience, preferably in a philanthropic or nonprofit field.
Proficiency in Microsoft Office applications (e.g. Word, Excel, Powerpoint)
Experience in managing CRM and/or grants databases such as Stellar iPhi, Foundant, Salesforce, Raiser’s Edge
Excellent interpersonal skills and able to work in cooperation with a wide range of individuals and community members
Excellent written and verbal communication skills.
Ability to complete projects as well as manage multiple priorities and projects while still paying attention to detail.
Ability to demonstrate sound judgment in the absence of direct instruction.
Knowledgeable about the nonprofit sector, fundraising/ development, grant scholarship program administration or related fields
Knowledge of the nonprofit sector in the Oak Park and River Forest community is a plus.
About Oak Park River Forest Community Foundation
We are a community foundation organized to enhance the quality of life in Oak Park and River Forest, Illinois. We provide a flexible vehicle to assist donors with varied philanthropic interests, encourage local philanthropy and serve as a responsible steward of assets entrusted to our care by individuals, families, foundations, and organizations. We help to identify important community needs, concerns and opportunities and work to shape effective responses, including impactful grantmaking. We receive and manage funds to build a permanent endowment for Oak Park and River Forest and use those resources wisely and efficiently to respond to changing needs within our community and surrounding areas.