The Assistant Director of Business and Finance for the Norris University Center serves as the business manager and chief financial officer for the department. The position provides supervision and oversight of the Norris Box Office, Student Organization Finance Office, Norris Cashiers Office, Norris Event Management Billing, and human resource related functions for student employee onboarding and payroll. Responsibilities also include supervision and analytical review of all department accounts; supervision and training of all fiscal staff; budget forecasting; financial tracking and reporting for bookstore and food service contracts, insure proper and correct business practices are adhered to in all department and student organization financial transactions, and insure that the leadership team is appraised of the department’s financial status. The Assistant Director of Business and Finance also serves on the Norris Leadership Team and the Student Affairs Business and Finance team.
The Assistant Director of Business and Finance manages a university accounting-related area or program. Manages financial operations &/or analysis in support of area/unit's mission & in coordination with central offices such as HR, Budget, Financial Aid, Facilities, Purchasing, IT, Provost, etc. Reviews a portfolio of multiple schools/depts' financial operations comprised of work that involves some extremely difficult problems &/or decisions. Manages daily, monthly, quarterly and annual financial processes for the area or program. Applies industry and professional standards, interprets university policy and procedure, federal and state laws, granting agency guidelines, and other regulations (as applicable); recommends accounting policy for the university. Represents &/or guides business area on internal & external financial affairs by recommending alternatives & suggestions. Leads and performs all aspects of post-award financial management for sponsored projects.
Please note: This position may be required to work weekends and evenings.
Serves a primary role in the development & implementation of annual budget including fiscal resource allocation of appropriated, discretionary, endowment & gift revenues & expenses.
Manages budget & provides timely, accurate financial status for the current fiscal & future plan.
Guides units of responsibility through university budgeting and forecasting processes, reviews budget and forecasting submissions.
Acts as Budget Office expert on units and functions within portfolio of responsibilities.
Coordinates & completes all associated fiscal year close/open processes.
Reviews & reconciles actual expenses to budget per NU Audit guidelines.
Approves funds reallocation within budget as necessary & appropriate.
Analysis, Statements & Reporting
Measures individual net performance of all areas/units as well as consolidated area/unit income statement & balance sheet with the use of pre-defined analytical financial tools.
Recommends changes to tools to improve analysis, forecasting, modeling & reporting & ultimately quality of financial information & analyses provided to management for planning, evaluating & controlling operations.
Establishes proper accounting & audit trails for revenue & expenses related to programs & initiatives.
Oversees monthly reconciliation & reports on current financial performance, impact on year-end forecast & opportunities & risks.
Prepares area or program financial statements and regulatory reports.
Acts as the key contact for external auditors; prepares financial statement and audit workpapers.
Prepares sections of the university's annual financial report.
Performs complex financial account reconciliations, statement analysis, and transaction research.
Oversees accurate, efficient and compliant workflow of all transactional processes across areas/units.
May serve as primary Level III school approver for NU Financial transactions.
Provides optimal customer service and financial guidance to areas/units.
Oversees processing of all daily financial transactional activity.
Reviews exceptions forms and reimbursements that require special attention.
Requests new chart strings.
Prepares faculty salary recovery & summer salary.
Creates & monitors recharge centers.
Monitors open encumbrances & deficit chart strings; &/or stop an expense that is inappropriate or against deficit chart string.
Reviews status of related university unit accounts and processes; troubleshoots issues as needed.
Identifies current & future resource planning & allocation issues & develops, leads, & supervises complex studies & analyses that will assist senior staff in reaching resource planning and allocation decisions.
Processes & presents associated data & information through the application of sophisticated database, graphic & spreadsheet tools.
Negotiates with vendors for purchases & leases.
Acts as project manager for design and implementation of regulatory and system changes.
Manages operation of a computer system or system processes that support the area or program.
Ensures that service level goals are met.
Provides training and support to related university units or program participant.
Develops and maintains and training materials.
Evaluates employees' performance.
Provides work direction to other employees.
Performs other duties as assigned.
Bachelor’s Degree in Accounting, Business Administration, Finance or related field; OR 2 years financial administration work experience; OR equivalent combination education and experience where similar knowledge, skills, and abilities may be acquired.
5 years financial, budgeting &/or preparing account reconciliations or financial statements along with financial analysis experience.
Minimum Competencies: (Skills, knowledge, and abilities.)
Excellent computer skills including proficiency in the use of spreadsheet, database and word processing software.
Familiarity with financial reporting.
Familiarity with FASB requirements.
Master’s Degree in Accounting, Business Administration, Finance or Related field; and 2 years work experience in a leadership role within a customer service area and higher education/college union/student activities setting.
High level of self-motivation and demonstrated capacity for independent judgment, planning, evaluation, and decision-making.
Technical knowledge of event management software (EMS), audio-visual equipment and building management techniques extremely helpful.
Ability to establish and maintain professional relationships with student and professional staff, Division colleagues, and the University community.
Preferred Competencies: (Skills, knowledge, and abilities)
Association of College Unions International Competencies:
Human Resource Development
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.
Internal Number: 34345
About Northwestern University
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.