Bates is one of the nation’s leading liberal arts colleges, with a long history of commitments to principles of human dignity and diversity.
Since its founding by abolitionists in 1855, Bates has welcomed men and women from diverse racial, ethnic, religious, and economic backgrounds. Bates was the first co-educational college in New England, and some of its earliest students were former slaves. The college continues to live that promise of inclusiveness.
Bates offers a rigorous and highly personalized education that centers on deep and sustained interactions among students, faculty, and community. Bates engages the forces — intellectual trends, demographic changes, and technology — that are transforming higher education and the world into which our students graduate.
Bates has highly competitive admission, graduates over 90% of its entering students, and over half of its alumni earn graduate degrees. Bates has 1,700 students, 200 faculty members and 550 staff and administrative employees.
The college is proud of it deep roots in the Lewiston/Auburn community, Maine’s second largest urban area, with a population of approximately 65,000. Bates is located on a beautiful, 109-acre, traditional New England campus in Lewiston, a small city with an entrepreneurial climate, a lively arts scene, and a dynamic business community. Bates is 35 miles north of Portland, 140 miles north of Boston, and 350 miles north of New York City.
Reporting to the Director of Advancement Research and Prospect Management, the Prospect Management Coordinator will work closely with the Director of Research and Prospect management and the senior management team to execute and support the work of the president, vice president and board of Trustee’s external fundraising work.
Key accountabilities include:
Collaborates with VP and Dir. of Research and Prospect Management on the development and execution of individual strategies for principal gift prospects.
Participates in principal gifts strategy meetings regarding President and Vice President’s frontline work with the top family prospect households, tracking: assignments, strategy, future planned moves and other related data management and reporting.
Coordinates and organizes the presidential briefing process. Supports the creation, editing, and finalization process for all presidential prospect meeting briefings, working in close collaboration with research, vice president and leadership gift officers. Ensures information and activity is maintained and stored in the database and donor files.
Manages follow-up routines for president’s email communications to prospect and donor post meetings.
Manages Trustee assignments and tracking for prospect outreach – maintaining an organized tracking and reporting system and coordinating between the VP, frontline officers, annual fund, and research.
Supports the list generation and tracking for small affinity event gatherings with top prospects and the president, vice president and/or trustees in key markets.
Works as a strategic partner with frontline fundraisers to identify donors and prospects that will need presidential attention in the year ahead for cultivation, solicitation, and/or stewardship.
Generates database reports, spreadsheets, statistical summaries, and data analysis reports using Argos and Excel.
Engages in data analysis to determine the effectiveness of the principal gifts program.
Supports the work of the Advancement Research team as needed.
Develops a firm knowledge of Bates history, academic and extracurricular programs, and its faculty, students, and administration. Maintains a thorough understanding of the college’s current priorities and initiatives.
Participates in departmental and professional training programs to increase expertise in the profession when appropriate.
The ideal candidate will have a Bachelor’s degree.
The ideal candidate will have:
3+ years of experience in higher education advancement or equivalent.
Experience with and understanding of the fundraising stages of cultivation, solicitation, and stewardship.
Experience identifying prospective donors who should be visited by college leaders desired.
Prospect research or prospect management experience is preferred.
Understanding of database systems, business office software, and reporting software.
Demonstrated track record of progressive achievement in project management, organization, fundraising, marketing/sales or educational management.
Impeccable organizational skills and ability to coordinate resources and staff within the college community.
Keen attention to detail necessary for successful documentation, planning and execution.
Excellent communication (written, verbal and presentation) skills.
Proficiency in basic data management systems and basic computer applications (e.g., Word, Excel, PowerPoint).
Understanding of prospect research and prospect management.
Ability to remain composed, friendly and demonstrate poise under stress while working in a deadline driven environment.
Excellent analytical and problem solving skills; ability to synthesize complex or diverse information; and experience working with complex data sets.
Strong interpersonal skills with ability to develop and maintain collegial relationships. Must be flexible, collaborative and have a positive attitude.
Ability to work independently and handle multiple priorities with minimal supervision.
Willingness and ability to learn additional applications as needed.
Demonstrated commitment to diversity and inclusivity and to serving the needs of a culturally and educationally diverse and inclusive community with diplomacy and tact.
Successful completion of a background check.
Will be required to sign the Gift Acceptance Policy.
Bates College offers competitive salaries, excellent benefits (health, dental, 9% retirement contribution with potential for an additional 3% match, 10 days of vacation, 12 paid holidays, free parking, access to library and athletic facilities & more) and a supportive, collegial environment in a drug- and smoke-free workplace.
Please submit a cover letter, resume, and contact information for three professional references. This position requires successful completion of a pre-employment background screening. Review of applications begins immediately and will continue until the position is filled. (References will not be contacted without your permission.)
Equal Employment Opportunity Statement
Bates College is committed to the principle of equal opportunity and providing an educational and work environment free from discrimination. The college prohibits discrimination on the basis of race, color, national or ethnic origin, religion, sex, sexual orientation, gender identity or gender expression, age, disability, genetic information or veteran status and other legally protected statuses in the recruitment and admission of its students, in the administration of its education policies and programs, or in the recruitment of its faculty and staff. Bates College adheres to all applicable state and federal equal opportunity laws and regulations. All college faculty, staff, students, contractors, visitors, and volunteers are responsible for understanding and complying with the Non-Discrimination Policy.
Inquiries concerning the college’s policies, compliance with applicable laws, statutes, and regulations (such as Title VII, Title IX, and ADA/Section 504), and complaints may be directed to Gwen Lexow, Title IX Officer, 207-786-6445 or via email at email@example.com.
About Bates College
Founded in 1855, Bates is one of the nation’s leading liberal arts colleges, with a long history of commitments to principles of human dignity and diversity.Since its inception, Bates has been a coeducational, nonsectarian, residential college with special commitments to academic rigor and to programs and opportunities by qualified learners of all backgrounds. Historically, Bates students and graduates have linked education with service, leadership, and obligations beyond themselves.Bates has highly competitive admission, graduates over 90% of its entering students, and over half of its alumni earn graduate degrees. Bates has 1,700 students, 200 faculty members and 550 staff and administrative employees.The College is proud of its strong involvements in the Lewiston-Auburn communities, Maine’s second largest urban area, with a population of approximately 65,000. Bates is located on a beautiful, 109-acre, traditional New England campus in Lewiston, Maine, a lively small city enjoying an exciting economic and cultural revitalization. With an engaged citizenry, lively arts scene, and historic downtown, this walkable city is 35 miles north of Portland, 140 miles north of Boston, and 340 miles north of New York City.