Job Requisition Number: 26125. The Departments of Rhetoric, Film and Media, and History of Art are three distinct and distinguished academic units in the Division of Arts and Humanities, located in Dwinelle Hall and in Doe Library. There are currently 43 permanent faculty and 11 permanent staff across the departments. In addition, each department appoints a number of temporary academic staff, including lecturers, adjuncts, and GSIs. History of Art facilities include dedicated classrooms and a Visual Resources Center, which houses a large multi-purpose academic space; Film and Media facilities include dedicated classroom space, a film and video collection, production equipment, and is a member of the Digital Media Lab consortium.
Reporting to the Department Manager, this position is responsible for financial analysis and accounting for departmental programs and initiatives, management of business and finance processes (including serving as the liaison with Campus Shared Services), and interpretation of financial policy and the development of efficient procedures that are in compliance with policy.
•Manage day-to-day financial activities for all department funds in three A&H departments. Oversee records of reimbursements, appropriations, expenditures, and encumbrances; reconcile them against the general ledgers. Approve vendor payments, process zero adjustments and financial journals as needed to maintain budget levels. Monitor expenses to ensure adherence to budget; provide financial tracking and fiscal control. Coordinate and implement department budget allocations, conceive of and maintain department chart of accounts or other data management tools, and related business processes.
•Independently investigate and resolve complex financial issues. Run and analyze reports; provide and interpret financial reports for faculty, staff and graduate students. Resolve any irregularities and exceptional cases, bringing cases to the attention of the Manager when necessary, drawing on a thorough knowledge of relevant UC policies and regulations.
•Provide administrative support to faculty and graduate student instructors in regard to grants such as Faculty Research Grants and Instructional Grants, from application to implementation. Provide contract and grant external reporting support. Monitor and advise faculty and GSIs about deadlines and appropriate fund use.
•Interpret work-study funding regulations and facilitate the hiring of student staff to assist faculty and the department, maintaining oversight of designated funding levels.
•On a rotating basis, with the associated departments, manage all financial activities for the Digital Media Lab (DML). Provide monthly reports to DML Consortium and semester end budget forecast. Attend DML quarterly meetings to give budget update. Work with DML Chair on budget for yearly letter to A&H Dean. Manage all financial activities for the Visual Resources Center (VRC).
•Work with the Manager to gather, analyze, prepare and summarize recommendations for financial and/or resource plans, including annual resource allocation approaches, trended future requirements, operating forecasts, and funding sources and uses.
•Ensure that the financial services (i.e. BearBuy requests) performed by department staff are accurate and that daily operations run smoothly. As necessary, train staff on financial related campus policies and procedures.•Has thorough knowledge of finance policies, practices and systems. •Has ability to independently gather, organize, and perform financial analysis assignments. •Requires ability to present information in a clear and concise manner both in writing and verbally. •Must be proficient in use of Microsoft Office and common desktop/web applications. •Ability to juggle heavy deadline-driven workload and set priorities. Education/Training: •Bachelor's degree in related area and/or equivalent experience/training
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