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Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at http://jobs.berkeley.edu/why-berkeley.html.
Application Review Date
The First Review Date for this job is: November 5, 2018 Position will remain open until filled.
The Haas School of Business develops path bending leaders - individuals who redefine how we do business. Berkeley Haas, the second oldest business school in the United States, educates 2,200 students each year in six degree-granting programs, and hundreds more through executive education programs. A team of 300 staff members support these students, faculty and alumni through work in areas that include Admissions, Student Services, Career Management, Administration, Development and Alumni Relations.
Berkeley Haas offers opportunities to champion new ideas, collaborate across boundaries, and learn continually. Our culture is captured by Four Defining Principles (Question the Status Quo, Confidence Without Attitude, Students Always and Beyond Yourself) that distinguish Berkeley Haas as a place to learnand a place to work.
The Development & Alumni Relations (DAR) unit at the Haas School of Business develops and executes alumni relations and fundraising programs, events communications and activities to engage Haas' 40,000+ alumni, students, parents, faculty, staff and friends. The unit consists of 30 full-time staff members who are responsible for achieving and growing fundraising results, strengthening the alumni network, and furthering engagement through programming, lifelong learning and volunteer opportunities.
Plans, organizes and implements small events or portions of larger events such as symposiums, conferences, program events, banquets, and VIP briefings.
Supports key responsibilities of Director and Associate Director of Events including logistics, program coordination and vision, and general speaker management.
Supports sophisticated and complex invitation and attendance list creation, and management of event marketing and reporting.
Guides and implements marketing and planning timelines working in close collaboration with events team, Development & Alumni Relations colleagues, and other constituents including but not limited to honorees, speakers, centers and institutes.
Ensures consistency across marketing assets (website, social media, email, print), and builds content for various events.
Directs post-event analysis in collaboration with key partners.
Manages small to large events.
Identifies, leads, and directs all vendors and services required for an event.
Under the direction of the Director and/or Associate Director of Events, negotiates and secures contracts, permits and certificates of insurance in accordance with campus and the Office of Risk Management policies and procedures.
Manages and tracks event budgets, at the direction of the Director and/or Associate Director of Events.
Serves as a liaison to and resource for event constituents, donors, campus officials and staff in advance of and during events.
Crafts marketing and program timelines, staff schedules, pack lists, and, in some cases, event briefings written in collaboration with the Associate Director of Events.
Adheres to and, in some instances, establishes event deadlines.
Scouts potential locations and/or vendors for future events. Oversees operational support staff.
Plans, researches, identifies and visits appropriate venues, including, but not limited to, the Berkeley Haas campus or other private and public universities as well as offsite venues such as hotels, private clubs, museums, wineries, corporate facilities, and private homes.
Sources vendor proposals for a variety of events, as guided by the Director and/or Associate Director of Events.
Acts as liaison for operational support staff for events.
Participates in planning, organizing and staffing larger or more complex events, including being assigned responsibility for a specific event segment such as parking/transportation, catering, etc.
Participates in planning large-scale events with responsibilities including logistics, program coordination and vision, and general speaker management.
Participates in and, in some cases, leads staffing plans, including creation of staff schedules for events including acting as on-site staff liaison for vendors, colleagues, campus partners, and speakers.
Creates marketing and planning timelines in collaboration with the Director and/or Associate Director of Events.
Co-leads post-event debriefs with staff to review events, and analyze constituent feedback and measures of success.
Works on programs, as assigned.
Attends classes, which enhance expertise in job areas.
Serves on departmental and campus-wide committees, as appropriate.
Participates in activities that enhance the campus community and/or larger community to further university service.
Working knowledge of concepts, principles and practices of event planning and production including vendor management, audio visual, contract and negotiation processes, day-of timelines and more.
Knowledge of event budget creation, management and tracking processes.
Preferred knowledge of the campus and the Haas School, its programs, policies, mission, goals, objectives, achievements and infrastructure.
Working organizational skills, including skill in effectively coordinating and organizing multiple details in accordance with event planning and marketing timelines.
Good interpersonal and written communication skills and political acumen, including skill in effectively representing the campus to its publics, and establishing and maintaining working relationships across campus departments.
Demonstrates organizational and project management skills needed to work successfully with clients and vendors.
Demonstrates sound judgment, effective decision-making and problem resolution skills, including skill to recognize and deal effectively and appropriately with real and potential problem areas, including skill to determine the issues/problems that need to be brought to the attention of higher-level staff and/or management, and including skill to provide timely and resourceful customer service to external constituents.
Working knowledge of Development and Alumni Relations to appropriately represent the campus and Haas School; that is, for fundraising events, skills to provide excellent donor stewardship, and for networking events, serve as an informed ambassador for alumni programs and services.
Detail-oriented with proven ability to multi-task and adhere to strict deadlines.
Expert in Microsoft Office and Google technology with a proficiency in Excel, PowerPoint, and Google Docs, and demonstrated ability to manage advanced-level databases and spreadsheets.
Experience and ability to work well in a collaborative role with assigned work lead.
Available for weekend and evening activities with advance notice.
Bachelors degree in related area and/or equivalent experience/training
Salary & Benefits
The annual salary range of the position is $45,300 - $69,100, commensurate with experience.
For information on the comprehensive benefits package offered by the University visit:
Please submit your cover letter and resume as a single attachment when applying.
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.