Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,150 full-time undergraduates and 4,420 graduate and professional students. Ranked 31 among national universities, Boston College has 758 full-time and 1,096 FTE faculty, 2,750 non-faculty employees, an operating budget of $956 million, and an endowment in excess of $2.2 billion.
The Fiscal & Operations Administrator acts as the primary department liaison with internal and external constituencies and facilitates the delivery of the various programs of the Institute for Advanced Jesuit Studies. S/he is responsible for much of the operational work supporting the Institute, such as office management, supply maintenance, space request, and event support. Utilizing PeopleSoft, Big Commerce, Client Line, Apex, File Maker Pro, and other tools, this person is also responsible for all fiscal activities for the organization, including procurement, internal and external vendor relations, budget tracking and reporting, HR interactions and time submittal.
Under the guidance and leadership of the Director, the Administrator manages Jesuit Sources by monitoring publication inventory, order management systems, and all order fulfillment processes—including online, phone, walk-in, and international sales. The Administrator oversees the four to five Institute graduate students, under the guidance of the Director. The Administrator coordinates the administrative needs of Institute Fellows. Other responsibilities include providing support in the areas of fiscal planning and analysis, review of operational processes, analysis and reconciliation of sales and other fiscal transactions; and coordinating communications and calendars/schedules.
Occasional evening and weekend work may be involved for event support.
Full-Time Equivalent Hiring Range: $45,650 to $57,050; salary commensurate with relevant experience.
Education: Bachelor's degree preferred
A minimum of 3 years' office administration experience required, including experience with customer service/problem resolution; Knowledge of Adobe CQ and HTML coding is a plus Experience with Adobe Experience Manager, BC's web publishing application Experience with inventory management systems Experience with social media management Experience with book sales & order fulfillment Competence with standard technology applications and ability to assimilate new programs. Competency in fiscal management, accounting and budgeting fundamentals Experience with upgrading and maintaining websites Strong interpersonal skills along with polished communications skills Ability to self-direct and work independently
Boston College conducts background checks as part of the hiring process.
Boston College is an Affirmative Action/Equal Opportunity Employer and does not discriminate on the basis of any legally protected category including disability and protected veteran status. To learn more about how BC supports diversity and inclusion throughout the university please visit the Office for Institutional Diversity at http://www.bc.edu/offices/diversity.
Internal Number: 2559
About Boston College
Boston College is one of the nation's best and most selective universities, with U.S. News & World Report ranking Boston College 31st among national universities, and Forbes ranking it 26th in its 2012 America's Best Colleges listing. Boston College confers more than 4,000 degrees annually in more than 50 fields of study through eight schools and colleges. Faculty members are committed to both teaching and research having earned nearly $60 million in research grants in the last year alone. The University has made a major commitment to academic excellence. As part of its Strategic Plan, Boston College is in the process of adding 100 new faculty positions, expanding faculty and graduate research, increasing student financial aid to more than $128 million annually, and widening opportunities in key undergraduate programs, such as international study, internships and student formation.