The Assistant Director will support the current CCSA leadership in overseeing all fellowship and scholarship initiatives for the College, serve as a primary advisor for first and second year students, help to promote and support students applying for opportunities including the CLS, Boren, Gilman, US-UK Fulbright summer institutes, STEM and research-based awards, and contribute significantly to advancing Fulbright initiatives. The Assistant Director will help to develop and execute outreach programs for University of Chicago students in the College around such opportunities, plan the annual cycle of information meetings, develop targeted workshops and seminars relevant to student development, and collaborate with partner offices and faculty as necessary in order to identify candidates for competitions. Additionally, the Assistant Director will assist in tracking and assessment efforts, help to build a successful communication strategy utilizing an effective web presence, social media and others forms of digital outreach. The Assistant Director will also be expected to participate in professional development by attending national meetings and training specific to relevant scholarship and fellowship programs. The Assistant Director will report to the Director of the Center for Scholarly Advancement and will be a contributing member to the Office of the Dean of Students.
(may perform all or a combination of the following):
Student fellowship advising (40%):
National scholarship and fellowship advising primarily for first and second year undergraduates;
Nurture and promote student development through individual advising, outreach, resources, and information sessions;
Increase the participation of underrepresented groups in the nationally competitive scholarship and fellowship process.
Manage annual competition cycles for select national fellowship opportunities and provide additional support for Fulbright US Student Program (Undergraduates) (40%):
Create processes and best practices for annual competitions including, but not limited to: Critical Language Scholarship Program (CLS), Boren Scholarship, US-UK Fulbright Summer Program, Pickering, Davis Projects for Peace, James C. Gaither Junior Fellows program, and other STEM and research-focused awards available to current undergraduates;
Develop a targeted communication plan for the promotion of the above opportunities;
In key partnership with CCSA leadership, implement a strategic and effective process for supporting the increasing number of undergraduate candidates for national award programs;
Assist in the coordination of the Fulbright campus evaluation process.
Communications, Outreach and Data Management (20%):
Help to develop innovative initiatives to educate the campus community about fellowship opportunities;
Maintain CCSA website and online resources for students;
Develop and implement electronic communications to successfully recruit students;
Develop strategies for increase campus-wide recognition and presence;
Help to advance assessment initiatives and data collection to evaluate success of fellowship advising programs;
Other duties as assigned by Director.
Minimum 2-3 years full-time experience in national fellowships and scholarships advising required;
Experience promoting and advising students for the Fulbright US Student Program strongly preferred;
Experience supporting STEM and research-based awards preferred;
Familiarity with students and educational experience in highly-selective, top-tier institutions preferred;
Demonstrated ability to establish good working relationships with people of different backgrounds;
Strong commitment to young adults and the values and goals of a liberal arts education preferred; appreciation for the value of national scholarship and fellowship processes as critical for student development required;
Demonstrated ability to take initiative and work well as a principle, contributing member to a small team required;
Excellent organizational, administrative, and computer skills required; ability to use complex databases and other record keeping systems preferred;
Strong organizational skills, ability to prioritize and manage concurrent tasks with interruptions, ability to meet deadlines and respond to many emails, in person and phone requests in a timely fashion, required;
Demonstrated ability to handle highly confidential information related to students, faculty and staff, required;
Demonstrated ability to work under pressure, and manage effectively competing demands.
Proven ability to collaborate with staff and faculty;
Strong written and oral presentation skills required; strong editorial skills required; teaching experience preferred.
Education, Experience, or Certifications:
Masterâ™s Degree required.
Advanced degree preferred.
Minimum 2-3 years full-time experience in national scholarship and fellowship advising required.
Experience advising students for the Fulbright US Student Program strongly preferred.
Experience in mentoring undergraduates, developmental advising, and editorial/written support required.
Three years of progressively responsible administrative experience required.
Experience with organizing events, facilitating and leading workshops and information sessions required.
Technical Knowledge or Skills
Proficiency in Mac and PC environments
Proficiency in Word, Excel, Outlook, PowerPoint and on-line organizational tools
Proficiency with websites, database management, social media platforms
Working Conditions and Physical Requirements:
Some evening and weekend work
Fast-paced environment, especially during fall deadline season
Ability to sit at a computer for 2-4 hours.
Periodic walking to other campus locations
Cover letter, which is to include your interest in this position
List of references
NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.
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Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
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Internal Number: JR03743
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