The KCVI Department Administrator oversees all academic, administrative, financial, personnel, human, resources, research, facilities, public relations, philanthropy, website, and special initiatives of the Knight Cardiovascular Institute. This includes providing faculty support; budgeting/finance; personnel management; managing the research portfolio; space planning; marketing and public relations; business development; facilities; procurement; inventory and equipment; website management; working with OHSU Foundation for purposes of philanthropy; legal consulting management; and provide administrative continuity in the CEO\u2019s absence. The Administrator will also execute strategic initiatives and operate within the Institute, School of Medicine, and OHSU policies/core concepts. They will also participate in the strategic planning of the KCVI clinical enterprise.
The administrator is held to Institute and OHSU must develop, implement, and maintain an efficient operational flow, well-trained staff, and a quality customer service / marketing program. This position will be responsible for implementation and execution of KCVI\u2019s initiatives to move the organization to the next level of \u201ccustomer\u201d service focus, professional performance, and being prepared for growth, particularly of the research enterprise. The Administrator is responsible to create a financially sustainable long-term model and is a critical role model who ensures compliance with the standards and requirements of all regulatory and accrediting bodies, and does so in the framework of a cohesive, cross-disciplinary and accountable Operations Team.
Responsible for the financial operations and staff for KCVI.
Create and maintain financial planning model encompassing all KCVI organization accounts; provide KCVI leadership with a report structure that clearly outlines budgetary performance and incorporates strategic planning action items.
KCVI Research & Clinical Trials:
Bring together all three medical/surgical disciplines of the Institute to create a cohesive team for collaboration, shared resources, leveraging strengths and programmatic aptitude.
Oversee Research Administrator and assist with contract negotiations as necessary, sponsor relations, and strategic planning with KCVI leadership.
KCVI Project Management:
Evaluate and prioritize incoming initiatives and project requests against KCVI strategy and available resources; create a mechanism that provides transparent access for leadership to view current initiatives, relevant progress, and anticipated milestone completion dates.
Promote a culture in which the Institute focuses resources appropriately toward initiatives that support the overall short term and long term strategic plans of the Knight Gift.
Develop and maintain a multi-year projection of all space: office, labs, and clinical.
Develop and apply criteria to bring current office space into alignment across KCVI, move the Institute toward better space utilization through shared space, telecommuting, and redesign as necessary.
KCVI Information Management & Reporting:
Create and maintain central repositories for relevant KCVI data that is readily available to the appropriate users, this includes financials, contracts, org charts, project management statuses, human resources, research, education, clinical, and other administrative functions.
Create and maintain an environment that is information driven and prioritized appropriately according to KCVI short-term and long-term strategies. Focus resources on reporting schemas that are relevant, detailed as appropriate for the intended audience, graphical, and issued timely as agreed upon. Mechanism for version identification and control will need to be applied.
Create an atmosphere in which information sharing of internal or external best practices, creativity, and lessons learned is encouraged to employ strategies that will positively impact the growth of KCVI.
KCVI Process Improvement:
Establish KCVI as an environment of continuous improvement by employing methods to monitor operational output and increase efficiency and effectiveness of staff and processes.
Apply lean concepts to the necessity of meetings and reports; standardize operational output where applicable including staff job descriptions and functions to achieve consist quality across all missions and hold individuals accountable
KCVI Culture & OHSU Collaboration:
Create and maintain the culture of KCVI to be patient centered, rooted in superb customer service, positive, and team orientated. Promote transparency of Institute goals for buy-in at all levels relevant to position and foster a community of high morale through various methods, including of employee investment.
Promote the image of KCVI within OHSU and externally as one of professionalism, innovation, patient-centered, responsive, and closely aligned with OHSU interests and goals.
As the state's only health and research university, OHSU brings together patient care, research, education of the next generation of health care providers and scientists and community service to improve the health and well-being of all Oregonians.The university is a conduit for learning for more than 2,800 students, providing training to interns, residents and fellows in postgraduate medical and research. It is the only place in Oregon that grants doctoral degrees in medicine, dentistry and nursing. OHSU cares for more than 251,000 patients each year from around the region and takes a leadership role in contributing to solutions involving the health of the state and the nation, such as health care access and transparency, ethics and workforce shortage. Beyond providing critical health care services, quality education and cutting-edge research, OHSU also is a key economic and social force in the Northwest. With an annual operating budget of $2.06 billion and more than 14,000 employees, OHSU is Portland?s largest employer. Its size contributes to its ability to provide... many services and community support activities not found anywhere else in Oregon. For more information visit http://www.ohsu.edu/xd/about/index.cfm