The Administrative Coordinator position will provide administrative support and coordination for programs in the Office of Science Education Opportunities (SEO). It is a limited duration position ending June 30, 2019 with the possibility to be extended up to one year.
Coordinate and implement all administrative processes for science education outreach programs and partnerships including SOAR, Discover Careers!, statewide STEM Hub initiatives, OR STEM Thought Leaders, OHSU summer internship programs, DCH Clinical Shadows and PAIHB\u2019s THRIVE Conference.\u00bf
Compile, maintain and track SEO-related financial activities. Monitor SEO account and all related grant accounts; initiate related billing, process payments and journal entries. Develop and explain procedures for receiving OHSU\u2019s science education resources to those inquiring via phone and email to the Office of Science Education Opportunities (SEO).
Disseminate policies and related information to OHSU faculty and student mentors about hosting minors and other students and teachers in OHSU facilities and programs.\u00bf
Coordinate the editing, proofing and distribution of grant and other funding applications in support of SEO programs. Research, collect and compile data and prepare reports outlining the impacts of SEO programs to be used by others to make decisions related to SEO programs.\u00bf
Inventory and maintain SEO supplies and lending library, order supplies for SEO utilizing computerized purchasing.\u00bf
Manage SEO website and general email account, organize and maintain program files and multimedia collections and archive digital photograph files. Schedule meetings with multiple participants; plan and coordinate conferences; prepare contracts and amendments to support program activities; prepare general correspondence for distribution.
Coordinate and implement all administrative processes for On Track OHSU!. Plan and coordinate meetings, seminars and conferences for On Track OHSU!
Attend meetings and off-site programs, take minutes, and assist with related planning. Assist program staff in room reservation, food orders, transportation requests, stipend distribution, and material purchases. Monitor program budget.
Assist in annual budgeting process. Compile, maintain, and track financial activities.
As the state's only health and research university, OHSU brings together patient care, research, education of the next generation of health care providers and scientists and community service to improve the health and well-being of all Oregonians.The university is a conduit for learning for more than 2,800 students, providing training to interns, residents and fellows in postgraduate medical and research. It is the only place in Oregon that grants doctoral degrees in medicine, dentistry and nursing. OHSU cares for more than 251,000 patients each year from around the region and takes a leadership role in contributing to solutions involving the health of the state and the nation, such as health care access and transparency, ethics and workforce shortage. Beyond providing critical health care services, quality education and cutting-edge research, OHSU also is a key economic and social force in the Northwest. With an annual operating budget of $2.06 billion and more than 14,000 employees, OHSU is Portland?s largest employer. Its size contributes to its ability to provide... many services and community support activities not found anywhere else in Oregon. For more information visit http://www.ohsu.edu/xd/about/index.cfm