The Leapfrog Summer Program Coordinator Assistant (SPCA) provides administrative support to the Leapfrog | Spark Summer Program Coordinator and to CTD staff. Tasks include data collection and data entry, managing onboarding documentation for temporary summer personnel, ordering and organizing classroom supplies and other clerical and administrative tasks. The SPCA works full time Monday through Friday. Additional hours may be required.
$16 per hour
Locations and Dates of Program:
Pre-Session: April, May, and part of June: Northwestern University Campus, Evanston
During Sessions: June 24-28 and July 8 – 26: Serve as an assistant to the site coordinator at the Skokie or Chicago Leapfrog site from approximately 7:30a to 4p, Monday through Friday. Additional hours may be required.
Post-Session: July 29 – mid-August: Northwestern University Campus, Evanston
Assist CTD administrators in processing and tracking all staff hiring paperwork.
Assist CTD administrators and PCs in preparing for staff training.
Assist with student health information process.
Assist with preparations for the program and distribution of class & staff lists, emails, and other program materials.
Collect and organize supply requests from Instructors, and order and manage supply purchases.
Under the direction of Leapfrog | Spark administrators, help plan for and manage for the transportation of supplies and materials to each of five sites.
Serve as an assistant site coordinator at the Skokie or Chicago Leapfrog site from approximately 7:30a to 4p, Monday through Friday. Additional hours may be required.
Must remain on site while the program is running, unless otherwise specified by the Site Coordinator or a CTD administrator.
Carry and use a CTD -issued cell phone at all times and respond to requests and emergencies.
Maintain accurate financial records for academic and office supplies, and keep all receipts and report expenses accordingly.
Supervise Office Assistants on an as-needed basis in collaboration with administrators.
Perform clerical tasks as requested.
Assist in the collection and organization of Leapfrog | Spark supplies, materials, and documentation in the transition from the off-campus sites back to campus.
Organize and help inventory all supplies and materials for courses and sites.
Turn in cell phone, computer keys, p-card, receipts, invoices, any outstanding paperwork and office supplies to administrative staff.
Performs other duties as assigned.
Bachelor’s degree preferred.
Office and project management experience required.
Applicants must possess superior organizational, communication, and customer service skills, be detail-oriented, and creative problem-solvers.
Must be flexible and have a positive disposition while working in a fast-paced environment.
Computer proficiency and experience with PowerSchool or other databases required.
Must be able to lift and possibly carry 40+ pounds.
Must have a valid driver’s license.
Access to a car is preferred.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.
Internal Number: 35148
About Northwestern University
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.