Academic Office Manager (Grades 4-12) CTD Summer Program 2019
The CTD Summer Program provides a unique, rigorous, and fun academic summer camp for students in grades 4-12 on Northwestern’s beautiful Evanston campus. The Academic Office Manager works on the Academic side of student support, and works with their collaborative team to create an unparalled experience for students and families from around the country and across the globe.
Academic Office Managers (AOMs) provide administrative support to the Academic Directors (ADs) and to CTD administrative staff. AOMs help manage the day-to-day activities for the academic office of the Summer Program. Tasks include, but are not limited to, staffing the academic office, family and student communication, attendance tracking and verification, running errands, word processing, data collection, arranging and coordinating field trips, planning for and purchasing staff meals, assisting with student evaluations, and other clerical and administrative tasks. Full-time on campus work June 18 – August 9, 2019. Hours are 7:30 a.m. to 4 p.m., Monday through Friday, and on program Opening Days, which are Sundays. Additional hours may be required. Salary: $15.00 per hour.
Learn and implement CTD and Northwestern Policies and Procedures.
Uphold and promote the CTD Honor Code.
Assume program-related responsibilities as requested by CTD administrative staff.
Be knowledgeable of administrative policies and NU procedures that must be implemented in the Summer Program office.
Assist CTD administrative staff and ADs in preparing for instructional staff training.
Assist with preparations for the program and distribution of class and staff lists and other program materials.
Organize and schedule academic field trips, staff meal purchasing, and transportation requests.
Oversee procedures for and accurately record student attendance.
Manage daily communications regarding meetings and notifications regarding student, staff, scheduling, and academic issues.
Accurately track purchases and receipts, maintaining accurate financial records; communicate regularly with Summer Program Coordinator regarding requests, purchases, and budgets.
In coordination with the Supply Manager, deliver and pick up needed supplies from external classroom sites as needed.
In coordination with Technology Coordinator, manage and troubleshoot technology/computer lab requests and scheduling.
Perform other tasks as assigned.
Office or project management experience required.
Applicants must possess superior organizational, communication, and customer service skills, be detail-oriented, and creative problem-solvers.
Must be flexible and have a positive disposition while working in a fast-paced environment.
Computer proficiency and experience with cloud-based computing required.
Must be able to lift 40+ lbs.
Must have a valid U.S. driver’s license.
Must be able to traverse distances of at least one mile with or without accommodation.
Currently enrollment in undergraduate work or completed Bachelor’s degree.
Previous experience managing a budget and reconciling financial transactions.
Previous experience working with children.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.
Internal Number: 35141
About Northwestern University
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.