The Program Assistant, under general supervision, provides standard program support.
Required Education and Experience:
Bachelorâ™s degree or equivalent combination of education and experience.
Required Special Knowledge, Skills, and Abilities:
Organizational planning and problem solving.
Demonstrated ability to be flexible in a changing, collaborative team environment while exercising initiative to accomplish tasks.
Excellent oral and written communication and time management skills.
Ability to use word processing, spreadsheet and database programs.
Ability to multi-task and work cooperatively with others.
Other Requirements or Other Factors
Committed to producing high-quality work in accordance with LAUNCH and Texas A&M University brand guidelines and media standards.
Must be able to lift or move large boxes and event items weighing up to 30 pounds for event and workshop set up and take down.
Must be able to work occasional weekend hours and periodic early evening hours.
Preferred Education and Experience:
Experience with program and event organization, particularly for freshman learning community programs or Living Learning Communities.
Experience working with first generation, low income, and/or under-represented college students.
Some experience in office administration or project management.
Preferred Special Knowledge, Abilities, and Skills
Priority will be given to applicants with direct experience with managing learning communities.
Experience with undergraduate research, honors, capstones or national fellowships is preferred.
Preferred Other Requirements or Other Factors
Flexible hours including some evenings and weekends.
Assists with the preparation for Learning Communities meetings, workshops, retreats, resource tables, advising sessions, and other special events, including making room reservations, scheduling catering services, setting up for events, and preparing any accompanying materials.
Assists in monitoring of student worker, peer mentor and graduate assistant tasks and activities. Assists in the inventory and purchasing of program materials and supplies. Assists with the preparation of expense reports and travel arrangements. Assists with record keeping, assessment and reporting efforts. Researches and recommends changes to existing programs.
Serves as the initial point of contact for Learning Communities program information and coordinates responses to requests for program information, including answering phone calls and faxes, maintaining the Learning Communities or specific program email inboxes, occasionally giving presentations to student groups and departments, and generally being available for scheduled program activities. Assists with the Learning Communities website, promotional materials and news releases, including editing, content creation, proofing, and publishing. May maintain specific program materials for availability on the website. Assists with coordination of social media for Learning Communities.
Assists with monitoring deadlines and requirements students must meet in order to progress in their degrees and meet scholarship requirements. Assist with preparing peer mentors for seminar presentations and student one-on-ones. Assists in maintaining program databases, contact and subscriber lists, and other spreadsheets.
Performs other duties as assigned.
Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.
Internal Number: R-015237
About Texas A&M University
Texas A&M University is dedicated to the discovery, development, communication, and application of knowledge in a wide range of academic and professional fields. Its mission of providing the highest quality undergraduate and graduate programs is inseparable from its mission of developing new understandings through research and creativity. It prepares students to assume roles in leadership, responsibility, and service to society. Texas A&M assumes as its historic trust the maintenance of freedom of inquiry and an intellectual environment nurturing the human mind and spirit. It welcomes and seeks to serve persons of all racial, ethnic, and geographic groups, women and men alike, as it addresses the needs of an increasingly diverse population and a global economy. In the twenty-first century, Texas A&M University seeks to assume a place of preeminence among public universities while respecting its history and traditions.