The Offices of Student Affairs (OSA), working with Program in Medical Education (PME) leadership, serve as a resource in promoting the individual and professional growth and development of Harvard medical students. OSA includes the Offices of Student Affairs, Recruitment and Multicultural Affairs (ORMA) and Learning Resources and Support (OLRS) and the Academic Societies, and engages with the MD student body across all years to enhance or address aspects of the entire student experience, including education, student life, wellbeing, career planning and diversity and inclusion. The offices organize major events, such as Orientation, Match Day and Class Day, class meetings, career advising workshops, and other events throughout the tenure of students at HMS. OSA oversees career advising and the residency match process for HMS students and is the center for access to the Electronic Residency Application System (ERAS). Support for the recruitment of under-represented and LGBT students and their career development at HMS is another vital function. Organizational support is provided to the Student Council and its nearly 50 affiliated student groups.
Reporting directly to the Director of Student Affairs and working closely and collaboratively with the Dean for Students at Harvard Medical School and faculty leaders in the five Academic Societies, ORMA and OLRS, the Student Communication and Events Manager is responsible for the production, updating and maintenance of internal and external-facing OSA websites and management of OSA student-related events, including Class Meetings, Society Olympics, Revisit and student shows, and seminal events in the education of medical students, including Orientation, White Coat ceremonies, Match Day and Class Day/Graduation, high visibility, high stakes events that require collaboration and interactions with other offices at HMS (Dean's Offices, Registrar, Facilities, Communications and External Relations) and Harvard University, and communication about events with internal and external constituents (email, website, digital displays, etc.). The Student Communications and Events Manager is also responsible for class-wide and/or student body-wide communication about new policies and procedures, important curricular changes or updates, and the production and oversight, working in conjunction with the Dean for Students, the Director of Student Affairs, and the Council of Academic Societies (CAS), of Student Affairs PULSE, an e-bulletin distributed monthly to all students. This position works closely with the Director of Student Affairs and the Dean for Students to engage in continuous quality improvement initiatives that ensure on an ongoing basis that all relevant accreditation standards, as defined by the Liaison Committee on Medical Education (LCME), are met or exceeded.
Manages, updates and maintains OSA internal and external facing websites, ensuring up-to-date, timely information that enables faculty and students to access resources;
Manages and updates the HMS content on the Harvard Thrive application, working in collaboration with HUIT (Harvard University IT); identifies new content for inclusion on the App and works with HUIT to ensure updates are posted;
Responsibilities continued in Additional Information:
Responsibilities continued: Communications 50%
Manages and updates a wellness and mental health website, to include wellness and mental health resources, a calendar of programs and events.
Produces the Student Affairs PULSE e-bulletin including a dedicated section on health and wellness, working with the Dean for Students, Director of Student Affairs, faculty Director of Wellness Programs, and Council of Academic Societies, to be distributed to students monthly;
Manages content for the TMEC digital displays within OSA and the Student Collaboration Center, working in collaboration with the PME Website Coordinator and departments within OSA;
Leads coordination, in conjunction with the Director of Student Affairs, of major OSA student-related events, including pre-matriculation activities FEAT (First-Year Educational Adventure Trip) and JAAM (Justice, Advocacy, and Activism in Medicine), admitted students Revisit days, and student shows; Orientation (including longitudinal orientation days); White Coat Ceremony and Family Program; Match Day; and Graduation/Class Day;
Represents OSA on HMS student-related committees, as assigned;
Engages OSA staff to plan and deliver OSA-sponsored student-related events, in conjunction with the Director of Student Affairs;
Engages with the Director of Student Affairs regarding communications and events-related budgeting and expenditures;
Coordinates communication related to the student Educational Representative (Ed Rep) program, in collaboration with the faculty director of the Ed Rep program and staff and faculty in the Office of Educational Quality Improvement;
Function as the administrative point person for HMS wellness and mental health programming including scheduling regular meetings of the HMS standing committee on wellness and mental health and maintaining minutes.
Collaborates with other areas of the Program in Medical Education, as needed;
Troubleshoots problems and issues that arise and makes independent decisions about resolutions; exercises judgment in determining when the Director of Student Affairs, Dean for Students, Advisory Deans, ORMA Deans or OLR Director should be consulted.
Harvard offers an outstanding benefits package including:
Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year.
Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.
Retirement: University-funded retirement plan with full vesting after 3 years of service.
Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.
Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
Wellness options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation, and complementary health services.
Harvard access to athletic facilities, libraries, campus events and many discounts throughout metro Boston.
The Harvard Medical School is not able to provide visa sponsorship for this position.
Salary Grade: 056
Union: 55 - Hvd Union Cler & Tech Workers
5 or more years of administrative experience and demonstrated success in an academic or related environment, ideally in medical education or higher education, including direct interaction with faculty and students. Higher education may count toward years of experience.
Bachelor's degree strongly preferred;
Interaction preferable with students at the graduate level of education; experience at Harvard a plus
Strong familiarity with Web Development highly desirable;
Strong communication skills and interpersonal skills, including the ability to work collaboratively with colleagues;
Excellent demonstrated writing and editing skills, with keen attention to detail;
Exemplary organization, event and time management, and project management skills, and Office and website technology skills;
Impeccable judgment, discretion and confidentiality required;
Demonstrated initiative and follow-through to accomplish responsibilities;
Ability to deal with students and with student issues with sensitivity and compassion;
Ability to exercise independent leadership abilities;
Ability to adapt to new challenges;
Strong commitment to continuous process improvement;
Adept at working well with all members of the academic community, including staff, faculty, students and senior-level administrators and leaders;
Position requires promptness and reliability for periodic events and meetings outside of regular working hours.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 47016BR
About Harvard University Medical School
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.