At Stony Brook Medicine, our Assistant Project Manager provides a single point of contact for clients to ensure that construction and development projects in the area of University facilities are integrated and performed in a timely manner to achieve successful completion. Has overall responsibility to manage, plan, coordinate and integrate activities across multiple functional lines for completing all projects within these programs on schedule, within budget and in accordance with technical requirements.
Duties of an Assistant Project Managermay include the following but are not limited to:
Assists project management staff in oversight of personnel and contract labor personnel performing work on projects. Track time and materials to insure projects are accomplished within funding constraints and allowable performance periods. Assist in initiating requests for adjustments, time, extensions and scope changes when required. Maintains complete project documentation records on all projects and provides monthly status briefing to the Associate Director. Assists in notifying appropriate department heads and/or their designees of project activities, scheduling and project progress. Assists in notifying appropriate department heads and/or their designees of project activities, scheduling and project progress. Works with other University and Hospital units in managing projects to minimize disruption to hospital buildings and systems, utilities and other operational elements. Maintains records for budget and construction status. Utilization of Project Mates for records maintenance. Assists project management staff in meetings with engineers, architects, and administrators to coordinate and insure the work is done correctly and to code. Visit each job site and inspect all work in progress; recommending alternatives to problems in the field. Conduct site inspections/audits to ensure compliance of ICRA permit requirements, ensure that all posted permits are up-to-date. Inspect job sites to ensure work is being done to code, all staff are wearing protective PPE and are following safety protocols as relates to OSHA, PESH, DOH and Joint Commission. Notify the Code Compliance Manager of any violations and initiate remedial actions where necessary. Liaison to Physical Plant for new/renovation construction projects. Coordinate construction close-outs with Project Management and Physical Plant. Coordinates and schedules vendor training and walk thrus for physical plant staff. Conducts field visits as required. Prepares O&M manuals and warranties required by the project. Updates and maintains departmental electronic documentation systems for various construction and fast track projects, i.e. Project Mates, CPR, Campus Project Request and ATG systems. Implement and manage a database for sustainable/green construction materials for the Hospital Architectural Services, Project Management Office and Construction Department. Sustainability liaison to the Physical Plant staff to assist with the specifications and reporting of green build construction and maintenance materials. Tracking and reporting on activities for sustainability for the division for the Practice Green Health Committee - construction debris and the procurement of green build construction and maintenance materials. Tracking and reporting on activities for sustainability for the division for the Practice Green Health Committee - construction debris and the procurement of green build construction and maintenance materials. Assists with LEED certifications for new and renovation construction projects as required.
Other duties as assigned. Qualifications
Required Qualifications: Associates Degree in Liberal Arts, Business, Management or Finance and 2 yrs experience in a construction related field. In lieu of degree, 5 years' experience in a construction related field. Possess skills in project development, project management, supervision, budgeting, ability to read blue prints and sketches of construction projects. Well-developed communication skills both verbal and written, working knowledge of building codes, fire and safety code requirements. Computer literacy and experience with spreadsheet and project management programs are essential. Associates Degree in Liberal Arts, Business, Management or Finance and 2 yrs experience in a construction related field. In lieu of degree, 5 years' experience in a construction related field. Possess skills in project development, project management, supervision, budgeting, ability to read blue prints and sketches of construction projects. Well-developed communication skills both verbal and written, working knowledge of building codes, fire and safety code requirements. Computer literacy and experience with spreadsheet and project management programs are essential.
Preferred Qualifications: Preferred Qualifications: 3+ years' experience in a healthcare environment. 3+ years' experience in a healthcare environment. Experience with sustainability/green build materials. Experience with sustainability/green build materials.
Special Notes: Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises. All Hospital positions are subject to changes in pass days and shifts as necessary. This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
The selected candidate must successfully clear a background investigation. Prior to start date, the selected candidate must meet the following requirements: Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services (The hiring department will be responsible for any fee incurred for examination), submit (3) written references, and provide a copy of any required New York State license(s)/certificate(s). Please be advised that failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.
About Stony Brook Medicine The best ideas in medicine start with the best people. At Stony Brook Medicine, our highest calling is to put the power of ideas to work in our patients' lives. Stony Brook Medicine integrates and elevates all of our health-related initiatives: education, research and patient care. Stony Brook Medicine is Long Island's premier academic medical center. With 603 beds, we serve as the region's only tertiary care center and Level 1 Trauma Center, and are home to the Stony Brook Heart Institute, Stony Brook Cancer Center, Stony Brook Children's Hospital, Stony Brook Neurosciences Institute, and Stony Brook Digestive Disorders Institute. We also encompass Suffolk County's only Level 4 Regional Perinatal Center, state-designated AIDS Center, state-designated Comprehensive Psychiatric Emergency Program, state-designated Burn Center, the Christopher Pendergast ALS Center of Excellence, and Kidney Transplant Center. It is home of the nation's first Pediatric Multiple Sclerosis Center.
Stony Brook University is an Affirmative Action/Equal Opportunity employer. We are committed to the creation of a diverse and inclusive campus climate. We encourage protected veterans, individuals with disabilities, women and minorities to apply.
This function/position has been designated as
Internal Number: 1803993
About Stony Brook University
FROM ITS BEGINNINGS A HALF-CENTURY AGO, STONY BROOK UNIVERSITY HAS BEEN CHARACTERIZED by innovation, energy and progress, transforming the lives of people who earn degrees, work and make groundbreaking discoveries here. A dramatic trajectory of growth has turned what was once a small teacher preparation college into an internationally recognized research institution that is changing the world.