Position Title: Coordinator, Education (Professional Development) (2 Positions)
Reports To: Director, Professional Development & Associate Director
ASAM is a medical professional society representing more than 6,000 members with 40+ staff and a $10M annual operating budget. It is an energetic, fast-paced organization with multi-faceted opportunities in the area of addiction medicine.
There are two positions open. One will report to the Director, Professional Development and the other to the Associate Director, Professional Development to ensure successful creation, implementation and operation of ASAM educational courses and products. The Coordinator will manage a variety of projects and programs and will work closely with the ASAM Director and Associate Director as well as other members of the education team and with course planning committees, faculty. Candidate must demonstrate an interest in working on medical education for physicians and clinicians and quickly develop a broad understanding of the ASAM education programs and set priorities in work assignments.
Provide overall coordination and implementation for delivery of high-quality treatment of opioid use disorder waiver trainings, a national medical education program for physicians and clinicians and the ASAM Review Course in Addiction Medicine and other programs.
Assist Managers, Director, and physician course leaders with keeping content current, faculty recruitment and training, obtaining training sites across the country to deliver courses
Assist Managers and Director, to monitor, coordinate, plan meetings and maintain course records and monitor budget(s)
Prepare, gather support documentation and submit required Continuing Medical Education (CME) activity report for all courses that offer continuing medical education certificates.
Assist Managers and Director, Professional Development with other courses as needed with similar duties described above
Assist Managers and or Director, Professional Development as needed federally funded grants which involves: working with Clinical Experts and Lead Mentors, ensuring timely delivery of subcontract deliverables such as treatment for opioid use disorder waiver trainings and online education, attending monthly calls, preparing and submitting monthly invoices, and other duties as assigned
Prepare, gather support documentation and submit required Continuing Medical Education (CME) activity reports for courses that offer continuing medical education certificates
Coordinate materials and information to be posted to the online education system for education courses
Compile and distill evaluation reports for each program managed and provide results to program planning committee
Handles special projects as assigned such as summarizing evaluations, follow-up with faculty, prepare tracking reports for the project grant, etc.
Drafts correspondence as needed
Assists with the adherence to ACCME and CME guidelines
Assists with the accurate management of records (hard copy and electronic files) for all education activities
Provides phone support to members for Education and other ASAM activities as needed and interacts with members and customers regarding courses, programs and products.
Assists with other programs and projects as necessary as determine by the Chief Learning Officer and Director, Professional Development to work with other department staff as needed on other education programs
Small amount of travel (1 - 2 trips a year) if needed to education courses to provide on-site assistance and management required for successful operation of courses
Open to new ideas and other duties as they arise and are assigned
Education and Experience:
Two years of experience administrative experience in an office environment
Association experience, particularly in a medical society preferred but not required
Some experience with medical organizations or educations preferred but not required
Bachelor’s Degree or some college preferred
Skills and Abilities:
Excellent organizational skills including setting priorities in work assignments, coordinating projects, and following up on assignments with minimal direction
Ability to efficiently handle multiple priorities in a fast-paced environment with attention to detail
Experience in creating online education and conducting webinars is a plus
Good interpersonal skills with ability to interact effectively, efficiently and professionally with individuals at all levels of the organization
Excellent written, organizational, communication and customer service skills are required
High proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Good customer / member service skills
Resourcefulness, creativity and initiative valued
Team player with positive attitude, enthusiastic energy and ability to have fun with team members
Works closely with:
Managers, Professional Development, Director, Professional Development primarily, may also work with the Chief Learning Officer and other members of the education team as needed
Professional development (education) team members and other staff and members as needed
CME consultant(s) for adherence to ACCME (medical education) guidelines and instructional design guidance
ASAM members, chapters and other medical organizations to deliver courses across the country
Addiction medicine related agencies in development of courses and/or for staying on cutting edge of addiction medicine issues and education needs
Recruiting salary range:$41,000 to $43,000 (with a robust benefits package)
To Apply: Please submit a resume and cover letter explaining your interest in the position and how your skills match the position to firstname.lastname@example.org.
*Resumes will not be reviewed without a personalized cover letter.
Note: These positions are funded with a grant for one or more years and most likely possible funding for additional years.
ASAM provides equal opportunity to all staff. No person shall be discriminated against because of race, color, religion, sex, national or ethnic origin, age, physical handicaps, marital status, sexual orientation, family responsibilities, political affiliation, or any other category that is protected by federal law or the laws of the Maryland.
ASAM is proud to be honored with the Sloan Award for Excellence in Workplace Effectiveness and Flexibility for its use of flexibility and other aspects of workplace effectiveness as a workplace strategy to increase business and employee success. ASAM was one of eight organizations and the only association to be recognized in the state of Maryland.
Additional Salary Information: Robust benefits
About American Society of Addiction Medicine
ASAM is a medical professional society representing more than 6,000 members with a staff of 40 and a $10M annual operating budget. It is an energetic, fast-paced organization with multi-faceted opportunities.