Essential Functions: JOB PURPOSEResponsible for the management of the day-to-day operational and administrative activities and manages the support staff for the College, School or Division. Work with representatives of other University departments to accommodate needs, generate support and ensure effectiveness of unit to support the mission. ESSENTIAL FUNCTIONSFiscal ManagementManagement of all unit budgets in accordance with allocation provisions, budget policy and regulations for all fund types including revenues, scholarship, endowment funds and sponsored programs; assist with the development of short and long range strategic plans.Maintain internal control systems to assure integrity of financial transactions to prevent errors, omissions and possible fraudulent activity.Prepare projections or forecasts of expenses in comparison to budget categories/line items to avoid deficits, optimize use of available funds, and adhere to approved budget parameters.Use systems to analyze, interpret and report on data; develop and/or generate ad-hoc reports for management and/or sponsoring agencies.Provide financial reporting information to assist management in their planning and decision making; develop detailed statistical analyses and reports outlining fiscal activities.Assure College compliance with University policies and procedures and those of sponsoring agencies. Manage and review the procurement or purchasing processes for the College. Provide Student Enrollment and other special project projections and analysis of how these impact the budget of the College. Assist with physical plant project development and implementation to ensure proper financial and budgetary considerations.Assist in the preparation of grant proposal including the compilation of data ensures compliance with University and sponsoring agency policies and procedures and oversee/prepare/review financial and administrate reports for submission to sponsoring agency. Human ResourcesEstablish nonacademic staffing plans to meet operational mission and objectives.Assist in the development and administration of nonacademic personnel operations, programs and procedures; for the College. Responsible for performance management, transaction management, FMLA, employee relations, employee training, development and reporting. Manage, authorize and oversee all personnel and payroll related processes and transactions (including Electronic Personnel Action Forms (EPAF)) in a timely manner; ensure adherence to approved budget lines. Reconcile Human Resource System data to Financial Management System data. Use systems to analyze, interpret and report on data; develop and/or generate ad-hoc reports for management.Provide guidance to Units related to labor agreements and Administrative Policies and Procedures for nonacademic employeesProactively address nonacademic employee relations issues with HR, Labor Relations and Unit leaders.Provide human resource information for area(s) of responsibility to assist management in their planning and decision making; develop detailed analyses and reports outlining human resource activities.
Qualifications: EDUCATIONMinimum of a Bachelor's degree from an accredited college or university with a preferred concentration in Business. Master's Degree preferred.EXPERIENCEMinimum of five years of financial, budget and supervisory experience, preferably in higher education or a large/complex organization.KNOWLEDGE, SKILLS AND ABILITIESBusiness AcumenPossess an understanding of administrative systems, preferably in a higher education environment. Demonstrates a high level of understanding of School/College/Division business operations or possesses the equivalent professional experience in supporting the business operations of an equivalent size in a non-university organization such as non-profit, corporate or government. Possesses keen business judgment and insight. Demonstrates broad knowledge and perspective and is future oriented. Analytical Skills Demonstrates the ability to apply analytical and logical thinking to gathering and analyzing information. Makes valid and reliable evaluation of information. Proposes and evaluates alternative solutions to achieve organizational goals. Capable of analyzing large volume of data and summarizing results. Problem Solving Skills Analyzes the impact of potential actions. Identifies and resolves problems in a timely manner. Anticipates the implications and consequences of situations and takes appropriate action to be prepared for possible contingencies. Organizational AgilityKnows how to get things done both through formal channels and the informal networks. Demonstrates the ability to work effectively with Dean/VP/Unit Head to establish and accomplish the mission, strategic plans, goals and objectives of the unit. Teamwork and Peer Relationships Ability to work independently while establishing and maintaining effective working relationships with wide variety of constituents. Ability to work through others and make appropriate interventions to ensure work flow is efficient and adequate resources are available. Possesses the ability to effectively serve on University committees and task forces. Encourages collaboration and seeks feedback. Demonstrate an ability to share organizational knowledge with peers to support their personal developments within the institutional framework. Planning/Project Management Ability to shift priorities and multi-task on various projects. Develops strategies to achieve organizational goals. Accurately scopes out length and difficulty of tasks and projects. Realistically estimates time and resource requirements on projects.Customer Focus Dedicated to meeting the expectations and requirements of internal and external customers. Establishes and maintains effective relationships with customers and gains their trust and respect. Proactively identifies customer issues and quickly and effectively resolves customer problems. Personal Credibility Possesses high ethical standards. Respects the confidentiality of information or concerns shared by others. Interprets and understands University policies and applicable laws and regulations to ensure personal and unit compliance.Communication Skills Expresses oneself clearly in conversations and interactions with others. Expresses oneself clearly and concisely in writing. Demonstrates the ability to plan and deliver oral and written communications that are impactful and persuasive including presentations to university management and committees.
Internal Number: 76_206221
About Wayne State University
Founded in 1868, Wayne State University is a nationally recognized metropolitan research institution offering more than 400 academic programs through 13 schools and colleges to nearly 32,000 students. Wayne State?s main campus in Midtown Detroit comprises 100 buildings over nearly 200 acres; its five extension centers offer higher education to people throughout Southeast Michigan. Wayne State is dedicated to preparing students to excel by combining the academic excellence of a major research university with the practical experience of an institution that by its history, location and diversity represents a microcosm of the world we live in. Reflecting its location and the excellent international reputation of its graduate schools, particularly in the sciences, Wayne State boasts the most diverse student body among Michigan?s public universities. Its students represent 49 U.S. states and more than 60 countries.