Cornell University Press (CUP) is a division of the Cornell University Library. CUP staff enjoy working in a collaborative and innovative organization within Cornell University, an award-winning employer recognized for supporting employee health, workplace diversity, and environmental sustainability. CUP is located off the Ithaca campus, in the historic Sage House located blocks from campus and Collegetown. Ithaca and the surrounding area is noted for a high quality of life surrounded by natural beauty and a vibrant community.
Do you love books? Have experience in publishing? Attention to detail and project management skills? Do you desire to join a dedicated team who strive to uphold the quality and reputation of the oldest American University press? Cornell University Press fosters a culture of broad and sustained inquiry through the publication of scholarship that is engaged, influential, and of lasting significance. Established in 1869 as the first American university press, shortly after the founding of Cornell, the press embodies and advances the university's core values by disseminating fundamental and practical knowledge, while commanding its own distinct editorial profile. The press, as part of a land-grant institution, is also dedicated to transforming research into publications that reach and benefit the wider public.
Cornell University Press is seeking a Production Coordinator (PC) to handle all stages of new book production, reprints, and new paperbacks as assigned as well as calculate cost estimates for production of these books (composition and manufacturing) using scale prices and provided templates.
This role requires a passion for publishing and plays a key role in the production department including gathering and checking electronic files to ready them for the printer and, using database templates, create purchase orders for the books and components (jackets and covers). After sending files to the printer, the jobs progress is closely tracked to ensure deadlines are met and quality is maintained; on line proofs are approved upon release of the book and advances are ordered for authors and staff. Once received, actual invoices are entered into the press wide database and the books are routed to the designer and editorial editors for final approval then verifies with distribution partner that book is available for sale.
Additional responsibilities include shared production responsibility for digital assets, collecting book estimates and creating and correcting production files. Digital Assets role includes ingesting, preparing, processing, distributing and archiving all of the Press's Digital assets and content. Deliveries will include a printer pdf, web, pdf, epub, mobi files and mechanicals. Book estimates are collected from external vendors for P.O.D. and full color production. Duties include researching materials, receiving quotes, updating cost templates, sending out purchase orders, communicating with vendors about deadlines, pricing and how to obtain the most cost effective result. Also responsible for entering estimates in All Books database. Adjusting or editing production files is needed for files from freelance or import partners when time is an issue.
The Production Coordinator will frequently communicate with staff throughout the Press (especially acquisitions and sales) and vendors during this process. The PC will need to coordinate with in-house designers when necessary for their input on estimates, purchase orders, invoices, and schedules. The PC is our first-line contact with vendors and is required to build professional relationships with them. The production coordinator will communicate professionally on the phone, in writing, and in person.
Formal training beyond a HS Diploma of 1 to two 2 years, two years of college coursework, or Associate's degree or equivalent; more than 2, but less than 4 years or equivalent. Outstanding written/oral communication skills. to work primarily independently and to identify situations that require a manager's intervention or advice, detail oriented, to prioritize multiple deadlines and time.
Visa assistance is not available for this position.
Relocation assistance is not available for this position.
Preference is given to those with a demonstrated knowledge of book production, design and/or printing technologies, techniques, and practices. Preference is given to those with advanced experience with MS Excel, MS Word, FileMaker Pro, Bar Code Pro, and FTP client software. Broad understanding of the Apple Macintosh computer platform.
Essential Physical Requirements: Typically lifts 10 to 20 lbs
Visual: Acute concetration/eye-hand coordination
Hazards: Limited exposure
University Job Title:
Print Prod Assoc I
Pay Rate Type:
Number of Openings:
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In 1865, Ezra Cornell founded an institution "where any person can find instruction in any study." From the beginning, all students were welcome, regardless of race, gender, ideology, or socioeconomic status. Today, we invite you to join our talented and diverse students and accessible faculty who, together, form a living and learning community unmatched in its breadth of opportunities.Cornell University's college, schools, and other academic units offer more than 4,000 courses, 70 undergraduate majors, 93 graduate fields of study, undergraduate and advanced degrees, and continuing education and outreach programs.