To perform this job successfully, an individual must be able to satisfactorily perform each essential duty listed below. Reasonable accommodations will be made for persons with disabilities, covered by the Americans with Disabilities Act, in accordance with its requirements.
Duties are numbered for convenience, and do not indicate order in terms of importance, frequency that the duty is performed, or the amount of time spent on the duty.
1) Uploads and reconciles periodic tax reports and funding though ADP. Assists in monthly, quarterly and year-end closing processes and activities.
2) Coordinates, verifies and makes necessary adjustments to the Federal, State and City taxes. Responsible for timely payment and filing. Balances quarter file on a pay period basis.
3) Assists with developing and maintaining systems procedure manual. Responsible for system mapping.
4) Responsible for patch testing. Makes recommendations for system enhancements and process improvements. Test fixes associated with system breaks.
5) Documents all types of payroll transactions to general ledger. Verifies and submits accounting entries for irregular payroll entries, and documents transactions.
6) Researches and reconciles payroll and withholding tax liability accounts each pay period.
7) Calculates and processes Vacation Payout and Tuition Reimbursement forms.
8) Calculates and remits garnishments each pay period.
9) Manages bargaining unit dues entry and remittances.
10) Assists outside auditors with payroll asks. Adheres to generally accepted accounting principles.
11) Keeps accurate records. Completes and maintains required documentation including payroll accounting backup and reconciliations.
12) Performs fiscal responsibilities for payroll including complex accounting entries, payments to deceased employees, employee overpayments and banking concerns.
13) Collaborates with other college departments, including Human Resources, to ensure employees are paid accurately according to budgets. Performs analysis when payroll does not occur as expected.
14) Maintains confidentiality of employee records and other sensitive information.
15) Verifies ACH transactions and transmittal. Verifies funds transfer amount each pay period.
16) Provides customer service to employees. Manages issues with payroll overpayments, refunds, banking.
17) Maintains and distributes Payroll by Cost Center database and report.
18) Assists with bank reconciliations. Reissues stale dated outstanding checks.
19) Works assigned schedule, exhibits regular and predictable attendance and works overtime as required to meet workload demands. Performs other related duties as required.
Usual Physical Demands: The incumbent of this position typically exhibits the physical demands identified in the Functional Job Analysis on file in the College's Human Resources Department and which is periodically reviewed and updated. Physical demands listed in the Functional Job Analysis are not job qualification standards, but are used to help the College assess and determine reasonable accommodations for otherwise qualified individuals covered by the American's with Disabilities Act.
While performing duties of this job, the employee regularly exhibits digital dexterity when entering data into computer. The employee frequently sits for extended periods of time, and occasionally stands and walks. Employee converses verbally with others in person and by telephone. Vision demands include close, relatively detailed vision when focusing on a computer screen. Employee occasionally lifts up to 10 pounds.
Working Conditions: Normal office working conditions.
Knowledge, Skills and Abilities: Knowledge of: advanced generally accepted accounting principles; fund accounting; general ledger management; accounts payable and receivable administration; computer software, programs and applications. Skill in: verbal and written communications; preparing financial reports; operating general office equipment; working with detailed data; statistical data entry; application of job software including word processing and spreadsheets. Ability to: apply accounting principles; develop and maintain effective working relationships with associates, supervisors, job contacts and general public; answer general and technical accounting questions; research and analyze financial issues; perform detailed work with numerical data; maintain confidential and sensitive information; maintain accurate and complete work records.
Associate's Degree in Accounting or closely related field of study and at least one year of accounting experience. State Motor Vehicle Operator's License or demonstrable ability to gain access to work site(s).
Internal Number: req2312_1544104893
About Columbus State Community College
Columbus State Community College has been meeting the diverse educational needs of the Central Ohio community for more than 50 years. The college is proud to be an important contributor to the growth and progress of the region and to serve as the front door to higher education in Central Ohio. From the first graduating class in 1965 through this year, 50,000 students have earned associate degrees in 50-plus technical fields and academic transfer programs. Columbus State also offers Associate of Arts and Associate of Science degree programs whose coursework fulfills the freshman and sophomore year requirements for bachelor’s degree programs offered by four-year colleges and universities throughout the state. Specific transfer agreements with more than 40 colleges and universities are in place at Columbus State, and new direct-to degree partnership programs are being developed all the time. Columbus State now has two campuses serving Central Ohio educational needs. The Columbus Campus is located on 85 acres in downtown Columbus. The 108-acre, full-service Delaware Campus welcomed its first students in 2010. Additionally, Columbus State offers classes at nine convenient regional learning centers throughout Central Ohio.