Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.
Director, Gift Accounting - Office of Advancement
The Director acts as a primary liaison between Advancement and Finance as it relates to the audit of gifts and provides a secondary review of all gift entry more than $10,000 including but not limited to named funds in support of the university's fundraising activities. Ensures accurate recording of pledges, outright gifts, and pledge payments in compliance with GAAP. Enforces the university gift policies and procedures; and provides expertise and consultation to the constituents across the University related to proper set-up, recording, accounting and spending of various types of gifts. The current campaign fundraising goal is $3 billion through 2026. The Office of Gift Administration is responsible for 120,000+ annual gift and pledge transactions. Ensures the data integrity of charitable donation information as well as monitoring data quality within the unit and beyond while adhering to departmental policies and procedures, industry best practices, and regulatory requirements including those outlined by CASE, NACUBO, FASB, GASB, and the IRS. The Director participates in the system analysis of a donor database, which includes gift policy administration, gift and data acceptance and entry, and user training. Duties include but are not limited to:
Provide the second level of approval of gifts over $10K. Ensure completeness and appropriateness of documentation to support the accounting of gifts in the University's financial system.
Review and determine the nature and accounting treatment of pledges, gifts of cash and securities, and gifts-in-kind to ensure accurate assignment of the accounting worktags (Cost Center, Fund, Program, Purpose, Gift, Assignee, Project, Ledger Account) used in posting the transactions in the general ledger.
Work with the department, General Accounting Office and University Financial Systems campus CFO's and department to oversee the process of creation of gift worktags as appropriate and according to university financial policy for named funds and level of giving. Ensure that gift documentation and chart of account designations are in alignment and all gifts will pass external audit scrutiny.
Participate in the development and continuous review of policy and procedure creation for the handling and recording of gifts on Affinaquest.
Oversee bank reconciliation from the lockbox to the ledger to include, checks, wires/ACH, securities and credit cards.
Develop and monitor system for ongoing accounting of transactions on GMS, ensuring that transactions fed from GU360 (Affinaquest Gift System) into Workday GMS are accounted for as expected.
Manage relationship with the General Accounting Office to understand how gift revenue is treated on the balance sheet, and identify and resolve gift accounting issues promptly.
Support the Chief Accounting Officer and General Accounting Office staff in responding and providing appropriate documentation to external auditor's requests and questions.
In coordination with the Finance Office, the Director will be expected to develop and execute a plan for systematic university compliance audit of Gift Agreements to donor intent (This will be a multi-year project that may require additional term employees to complete).
Support the Chief Accounting Officer and General Accounting Office staff in responding and providing appropriate documentation to all other audits as appropriate including but not limited to internal audit requests and questions, system audit requests and questions and any other audits that may occur from time to time.
Adept in 360 system for forensic accounting analysis and to pull documents for auditors.
Collaborate in the Donor Agreement process to assure language aligns with donor intent and provide guidance and serve as a resource to the development officers on matters related to the classification of gifts, accounting impact of the terms and conditions of the gift agreements, and the interpretation of the donors' intentions in accordance with GAAP and the University's policies
Ensure that the accounting, recording, and reporting of the gifts in the University's financial system is consistent with the gift agreement and donor's intention
Represent Gift Administration in Senior Level Advancement and University Meetings.
Ensure compliance with applicable laws, rules, and regulations such as FASB, GAAP, IRS and PCI-DSS Compliance, CAE and CASE Standards.
Work closely with Tax Office as necessary including verifying that all IRS guidelines are met.
Develop and execute a plan for systematic university compliance audit of Gift Agreements to donor intent (This will be a multi-year project that may require additional term employees to complete). Work should inform university-wide training developing and maintaining training programs for the effective management and control of gift administration functions at the University.
Participates as necessary in PCI Compliance as it relates to gift activity.
Participate as appropriate in GU360 for system maximization, to assure inclusion of best practices in new workflows as appropriate for GAAP. Works closely with the Advancement PCI Coordinator, to ensure that all credit card gifts and related procedures are PCI compliant.
Participate in system testing for upgrades to validate gift transactions records and transfer as expected.
Participate in the development of test scripts (to make this a less manual process) for system upgrades.
Bachelor's degree; CPA, Master's degree in a finance related specialization or other professional qualifications preferred
At least 5 to 7 years of experience including systems and data management experience
Significant relevant and progressively responsible experience in a sophisticated fundraising environment
Strong project management, leadership, and communication skills
Experience with major fundraising database systems such as Salesforce
Strong analytical skills, with a demonstrated knowledge of GAAP, gift and fund accounting
Excellent planning skills with the ability to identify, clarify and articulate a projects' purpose, goals, and outcomes
Ability to align unit goals with greater organizational goals and leverage institutional knowledge to advance programs, services, and offerings
Strong business acumen and the ability to make thoughtful decisions
Demonstrated customer service skills and the ability to work effectively and collaboratively with faculty, staff, administrators, and donors
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Internal Number: JR05536
About Georgetown University
Established in 1789, Georgetown is the nation's oldest Catholic and Jesuit University. Georgetown is one of the world's leading academic and research institutions, offering a unique educational experience that prepares the next generation of global citizens to lead and make a difference in the world.