The College of Fine Arts and Communication (COFAC) at Towson University is accepting applications for an Executive Administrative Assistant I to provide executive level secretarial and administrative assistance to the Dean and Associate Dean.
Receive and screen telephone calls and visitors. Schedule appointments and engagements without prior clearance. Make arrangements and coordinate all details for meetings. May attend meetings and prepare notes. Support Marketing Manager and Communications Coordinator to keep COFAC community informed of upcoming events; serve as college liaison for postings in Towson Tigers Today (T3); update the COFAC Intranet/SharePoint site; update the Dean's calendar of events each semester; and maintain calendar for use of the Dean's conference room. Prepare and revise correspondence, charts, forms, and other material from copy or notes created by others. Proofread materials. Read and edit outgoing correspondence for procedural, typographical and grammatical accuracy with general policy and factual correctness. Receive and read incoming correspondence and information. Research, analyze and summarize information and source materials for reports independently and communicate findings. Work with College Council to send meeting notices, agenda, and supporting documents. Take meeting notes at monthly council meeting. Plan COFAC events to include Dean's dinners, breakfast/lunch meetings for new faculty/staff, Dean's Faculty Staff Recognition Reception, etc. Keep track of RSVP's for Dean's events. Assist as needed for COFAC events handled by University Advancement. Coordinate with the COFAC events office on planning and support for college-level events. Coordinate College-level and Dean's staff HR questions with TU Office of Human Resources. Support Dean's office and departments with non-faculty new hire searches using Taleo. Support Dean's office and departments with student new hires using Handshake. Schedule and oversee activities of student workers in the Dean's office. Pre-check timesheets as Dean's Timekeeper. Maintain Dean's staff HR files; maintain all Faculty HR files; and maintain all Dean's office general files. Work with Dean, Associate Dean and search chairs to manage and track the faculty search process. Create new search folders and maintain checklist as required steps are completed. Enter search information into the HigherEdJobs.com website. Maintain check-in system for Faculty binders, folders, and documents submitted to the Dean's office for the Promotion, Tenure, Merit, and Re-appointment (PTRM) process. Work with Dean and Associate Dean to notify departments of missing or inaccurate submissions. Work with Chair of the College PTRM Committee to schedule meetings and prepare agendas, documents, and letters sent to faculty by the committee. Serve as Travel Coordinator for members of the Dean's Office (staff not affiliated with an academic department). Serve as backup Travel Administrator for the College using the Tiger Travel system. Issue Visitor Parking Codes and maintain usage log. Purchase and maintain office supplies for the Dean's staff. Support Dean's office in maintaining the database of the TU Foundation Art Collection. Support Associate Dean in maintaining spreadsheets and timelines as needed. Perform other duties as assigned.
High school diploma or equivalent and four years of experience providing administrative support. The selected candidate must have high-level office skills including excellent communication; ability to manage complex scheduling and calendar coordination; ability to maintain confidentiality and handle sensitive matters with discretion and tact; ability to interact with students, staff, and faculty at all levels in a courteous and efficient manner; ability to plan, organize, prioritize, and execute complicated and continuing assignments without instruction. Knowledge of Human Resources practices and the Promotion, Tenure, Re-appointment, and Merit (PTRM) process is strongly preferred.
Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience. A Criminal Background Investigation is required for the hired candidate and the results may impact employment.
Salary and Benefits $38,204 annually and full University benefits that include annual leave, up to 14 holidays, personal and sick days; excellent health, life, and retirement plans; and tuition remission. Applicants with TU or USM service may receive salary credit. To learn more about our benefits, click here.
This position will be open for a minimum of 14 days. Cover letter and resume are requested, but not required.
Internal Number: 180000XG
About Towson University
The largest comprehensive university in the Baltimore area, Towson University is nationally recognized for its excellent programs in the arts and sciences, communications, business, health professions, education, fine arts and computer information systems. Located in suburban Towson, eight miles north of Baltimore, our beautifully landscaped, 328-acre setting offers a pleasant environment for study and a diverse campus life, as well as easy access to a wealth of university and community resources. Towson University's educational experience branches out to off-campus locations throughout Maryland, including a number of online options. Our many interdisciplinary partnerships with public and private organizations throughout Maryland provide opportunities for research, internships and jobs. Towson University is a founding member of the Coalition of Urban and Metropolitan Universities (CUMU).